Explanation
BACKGROUND: Near the end of 2005, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, along with other applications necessary for daily operations. The Unisys equipment is a unique system that is manufactured solely by Unisys Corporation and is a proprietary system. As part of the original purchase, authorized by ordinance 1934-2005, the Department was provided options for support services.
The result of this legislation is to authorize the Director of the Department of Technology to modify an existing contract for annual maintenance and support services with Unisys Corporation, from July 1, 2007 through June 30, 2008; and July 1, 2008 to June 30, 2009, as these services are associated with the Libra system, and as the original contract provided language that allow for contract modification and renewal contingent upon funding approval each year.
FISCAL IMPACT: The Department of Technology encumbered $46,561.00 for the first year of support services, for the Libra System, with Unisys Corporation, associated with contract coverage period from the year 2006 to 2007. Funding for services provided by this ordinance has been identified and are available within the 2008 Department of Technology's Information Services Fund, in the amount of $40,431.48 for the coverage period of July 1, 2007 through June 30, 2008; of which services have been rendered during that contracting period, and $40,994.98 for the current coverage period of July 1, 2008 through June 30, 2009; bringing the aggregate contract total, associated with maintenance and support for the Libra System purchased under Ordinance Number 1934-2005, to $127,987.46.
EMERGENCY: Emergency designation is requested to facilitate prompt payment; to continue with uninterrupted services that are necessary to support daily operation activities.
CONTRACT COMPLIANCE NUMBER: 38-0387840 Expires: 05/03/2009
Title
To authorize the Director of the Department of Technology to modify an existing contract with Unisys Corporation for maintenance and support services; to authorize the expenditure of $81,426.46 from the Information Services Fund; and to declare an emergency. ($81,426.46)
Body
WHEREAS, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, and
WHEREAS, as part of the original purchase, authorized by ordinance 1934-2005, the Department was provided options for support services, and
WHEREAS, the result of this legislation is to authorize the Director of the Department of Technology to modify an existing contract with Unisys Corporation, for maintenance and support services associated with the Libra system, and
WHEREAS, funding for services provided by this ordinance is available within the 2008 Department of Technology's Information Services Fund, and
WHEREAS, this is the third year for a support services contract for the Libra system, provided by Unisys Corporation, and
WHEREAS, an emergency exist in the usual daily operation of the Department of Technology, in that it is necessary to modify an existing contract with Unisys Corporation, to maintain uninterrupted support and services for the police LEADS and payroll applications, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify an existing contract for maintenance and support services, with Unisys Corporation, related to operation of the Libra system.
SECTION 2: That the expenditure of $81,426.46 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 280768 | Object level one: 03| Object level three code: 3372| Amount: $25,439.02
Division: 47-02|Fund: 514|Subfund: 001|OCA: 280768 | Object level one: 03| Object level three code: 3369| Amount: $55,987.44
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.