Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with Burgess & Niple, Inc. for the Hap Cremean Water Plant (HCWP) Masonry Rehabilitation Project, Division of Power and Water Contract No. 1050.
1. Amount of additional funds to be expended: $60,000.00
Original Contract Amount: $384,800.00
Amount of original contract and this modification: $444,800.00
2. Reasons additional goods/services could not be foreseen:
There were several delays in the HCWP Masonry Project that were beyond the control of Burgess & Niple, Inc. In the original engineering contract construction was scheduled to begin in early 2006 and be complete in the fall of 2006, one construction season. Construction was delayed until late summer 2007 due to the City's project manager being reassigned to a priority project of Federal Energy Regulatory Commission (FERC) required repairs of O'Shaughnessy Dam & Hydro Electric Facility, project 690472. Burgess & Niple was notified City review of masonry plans would be delayed until staff was available to work on project. During the delay, Burgess & Niple's hourly rates increased.
3. Reason other procurement processes are not used:
The Engineer is administering an active ongoing construction project. The Engineer is overseeing the on-site work of the contractor. The construction project is slated to be completed on August 23, 2008. The current Engineer is familiar with the ongoing construction work and will provide continuity in completion of the contract in the best interests of the City.
4. How cost of modification was determined:
Consultant prepared a cost breakdown exhibit including estimated hours and hourly rates for remaining work. This cost breakdown was reviewed and approved by the Project manager for the City Division of Power and Water. The Consultant requested $45,000.00 and a contingency of $15,000.00 was added to this amount for a total modification request of $60,000.00
Contract Compliance Information: 31-0885550, expires 1/9/2010, Majority
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with Burgess & Niple, Inc.; for the Hap Cremean Water Plant Masonry Rehabilitation Project, for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; and to authorize a transfer of funds and an expenditure of $60,000.00 within the Water Works Enlargement Voted Bonds Fund. ($60,000.00)
Body
WHEREAS, Contract No. EL004764 was authorized by Ordinance No. 1853-2004, passed November 22, 2004, was executed on December 8, 2004, and was approved by the City Attorney on December 10, 2004; and
WHEREAS, the contract needs to be modified and increased to provide for completion of the Construction Administration/Construction Inspection services as well as record planning services; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to modify and increase the professional engineering services contract with Burgess & Niple, Inc. for a modification to the Hap Cremean Water Plant Masonry Rehabilitation Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with Burgess & Niple, Inc. for a modification to the Hap Cremean Water Plant Masonry Rehabilitation Project, in the amount of $60,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $58,206.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6623, as follows:
Project No. | Project Name | OCA Code | change
690265 | HCWP Raw Water Line | 690265 | -$58,206
690286 | HCWP Misc. Imp's | 642900 | +$58,206
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690265-100000 | HCWP Raw Water Line | $31,199,210 | $31,141,004 | -$58,206
690286-100000 | HCWP Misc. Imp's | $210,000 | $268,206 | +$58,206
SECTION 5. That to pay the cost of the aforesaid contract modification, the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690286, OCA 642900, Object Level One 06, Object Level Three 6623.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.