Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for credit card fuel purchases and bulk fuel (unleaded gasoline, diesel, and bio diesel) deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for the credit card fuel purchases. The Fleet Management Division will use the State of Ohio General Distribution contracts with BP Products for bulk fuel purchases.
Fiscal Impact: The Fleet Management Division budgeted $9,031,090 million for fuel in 2008 at approximately $2.55/gallon. The City uses approximately 3.5 million gallons of fuel per year. This legislation authorizes $1,700,000 for credit card fuel purchases and $2,831,090 for bulk fuel purchases, for a total expenditure of $4.5 million. The Fleet Management Division has legislated $4.5 million previously in 2008 and spent $10 million for fuel in 2007 and $8.3 million for fuel in 2006.
Emergency action is requested in order to ensure an uninterrupted supply of credit card fuel purchases and bulk fuel deliveries.
Title
To authorize and direct the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases (unleaded gasoline, diesel, and bio diesel) for the Fleet Management Division, to authorize the expenditure of $4,531,090.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,531,090.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process for credit card and bio diesel fuels, and
WHEREAS, General Distribution contracts have been established through the formal competitive bid process by the State of Ohio for bulk fuel purchases, and
WHEREAS, the Fleet Management Division has a need to purchase credit card and bulk fuels (unleaded gasoline, diesel, and bio diesel), and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue purchase orders for credit card and bulk fuel purchases (unleaded gasoline, diesel, and bio diesel) , to ensure an uninterrupted fuel supply thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of Universal Term Contracts, and State General Distribution contracts as follows:
BP Products - State GDC027E / CT#OT914204E
CC# 362440313 expires 02/26/09
Gasoline
Object Level Three 2280
Contract expires - 4/30/09
BP Products - State GDC027E / CT#OT914204E
CC# 362440313 expires 02/26/09
Diesel Fuel
Object Level Three 2286
Contract expires 4/30/09
US Bank Voyager - FL001215
CC# 760476053 expires 08/29/08
Credit Card gasoline
Object Level Three 2280
Contract expires - 7/31/08
Circleville Oil Company - FL003690
CC# 314147860 expires 10/17/2008
Ultra low sulfur diesel and bio diesel
Contract expires - 08/31/08
Section 2. That the sum of $4,531,090, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 45-05, OCA Code 451347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2280 $ 2,909,897
2286 $ 1,621,193
Total $ 4,531,090
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.