Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. in the amount of $2,664,046.59; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $357,659.00; for a legislative total of $3,021,705.59; in connection with the University Area Water Line Improvements Project, Division of Power and Water Contract Number 1014.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on May 7, 2008. Bids were received from: George J. Igel & Co. - $2,664,046.59; Columbus Asphalt Paving - $2,727,757.74; Tata Excavating - $3,462,649.55; Complete General Construction Co. - $3,789,856.51; and John Eramo & Sons - $3,851,060.49.
The lowest and best bid was from George J. Igel & Co. in the amount of $2,664,046.59. Their Contract Compliance Number is 31-4214570 (expires 6/28/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This Ordinance authorizes the City Auditor to transfer and appropriate funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Division is able to execute a loan with the Water Supply Revolving Loan Account Fund and reimburse the Water System Reserve Fund. The loan is expected to be approved on June 26, 2008.
Title
To authorize the Director of Public Utilities to execute a construction contract with George J. Igel & Co. for the University Area Water Line Improvements Project; to authorize the appropriation, transfer, and expenditure of $2,664,046.59 from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund; and to authorize the expenditure of $357,659.00 within the Water Works Enlargement Voted Bonds Fund for inspection, testing and prevailing wage coordination services; for the Division of Power and Water. ($3,021,705.59)
Body
WHEREAS, five bids for the University Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on May 7, 2008; and
WHEREAS, the lowest and best bid was from George J. Igel & Co. in the amount of $2,664,046.59; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services associated with the University Area Water Line Improvements Project; and
WHEREAS, it is immediately necessary to both appropriate funds from the Water System Reserve Fund and to authorize the transfer of said funds into the Water Supply Revolving Loan Account Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Water System Reserve Fund;
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. for the University Area Water Line Improvements Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Water System Reserve Fund 603, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $2,664,046.59 is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 900704.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,664,046.59 to the Water Supply Revolving Loan Account Fund No. 616, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the expenditure of $2,664,046.59 is hereby appropriated for the University Area Water Line Improvements Project within the Water Supply Revolving Loan Account Fund No. 616 | Division 60-09 | Object Level Three 6629 | as follows:
Project No. 690236 | Project Name: Water Main Rehab. | OCA Code 616236 | Amount: $2,664,046.59
SECTION 4. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under SECTION 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the University Area Water Line Improvements Project with the lowest and best bidder, George J. Igel & Co., 2040 Alum Creek Dr., Columbus, Ohio 43207; in the amount of $2,664,046.59; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $357,659.00; for a legislative total of $3,021,705.59.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Directors of Public Utilities and Public Service and the Administrators of the Divisions of Power and Water and Transportation.
SECTION 7. That for the purpose of paying the cost of the Water Supply Revolving Loan Acct. Fund Eligible Items within the aforementioned construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows:
Division of Power and Water
Dept/Div. No. 60-09
Project: 690236
Object Level 1: 06
Object Level 3: 6629
Fund Fund OCA
No. Name Code Amount
616 Water Supply Revolving Loan Acct 616236 $ 2,664,046.59
606 Water Works Enlargement Voted Bonds Fund 642900 $ 357,659.00
$ 3,021,705.59
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.