City of Columbus - File #: 0904-2008

• File #: 0904-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2008
• In control: Administration Committee
• On agenda: 7/7/2008
• Final action: 7/9/2008
• Title: To authorize the Director of the Department of Technology to modify a contract with Delta Computer Services, Inc. for annual maintenance and support services associated wtih servers and other equipment; to authorize the expenditure of $237,155.64 from the Technology Department Information Services Fund; and to declare an emergency. ($237,155.64)

Date	Ver.	Action By	Action	Result
7/9/2008	1	CITY CLERK	Attest
7/8/2008	1	MAYOR	Signed
7/7/2008	1	Columbus City Council	Approved	Pass
7/7/2008	1	COUNCIL PRESIDENT	Signed
6/18/2008	1	CITY AUDITOR	Reviewed and Approved
6/18/2008	1	Technology Drafter	Sent for Approval
6/18/2008	1	CITY ATTORNEY	Reviewed and Approved
6/18/2008	1	Technology Drafter	Sent to Clerk's Office for Council
6/17/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2008	1	Technology Drafter	Sent for Approval
6/17/2008	1	Auditor Reviewer	Reviewed and Approved
6/16/2008	1	Finance Reviewer	Reviewed and Approved
6/13/2008	1	Technology Drafter	Sent for Approval
6/13/2008	1	Finance Reviewer	Reviewed and Approved
6/12/2008	1	ODI DIRECTOR	Reviewed and Approved
6/11/2008	1	Technology Drafter	Sent for Approval
6/10/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved	Pass
6/9/2008	1	Technology Reviewer	Reviewed and Approved
6/9/2008	1	Technology Drafter	Sent for Approval
5/21/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of The Department of Technology to modify a contract with Delta Computer Services, Inc, for annual maintenance and support services associated with Hewlett-Packard (HP) servers and equipment. These servers and equipment software support several City Agencies' business applications such as Performance Series accounting and purchasing systems, Income Tax, Regulations, and Geographic Information Systems (GIS); along with various other systems that support the daily operations of the Communications, Telecommunications and Electricity Division.
The contract with Delta Computers Services, Inc. provided language that allows the Department of Technology to annually renew the contract for three-years; and provided the City substantial price discounts; with each year of the three years being contingent upon approval of funding on the yearly anniversary date; of which the original three year agreement became effective upon approval of Ordinance #0621-2006 and associated purchase order, allowing for services until April 2009.
The passage of this legislation will provide maintenance and support for the final year, year three.
EMERGENCY: There is an immediate need to modify a contract with Delta Computer Services, Inc., to maintain and provide uninterrupted support services associated with servers, equipment and software, utilized by various City agencies.
FISCAL IMPACT: During the year of 2006, the Department of Technology encumbered $202,884.00 for the first year of maintenance and support services with Delta Computer Services, Inc. In Fiscal year 2007, the second year of services with the same vendor, the Department encumbered $186,484.44. The funds for contract period of April 1, 2008 through March 31, 2009, in the amount of $237,155.64, are available in the 2008 Department of Technology Information Services Fund.

CONTRACT COMPLIANCE NUMBER:
Delta Computer Services, Inc. # ...