Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Malcolm Pirnie, Inc., in the amount of $3,321,747.00, for professional engineering services for the Comprehensive Water Master Plan and Water Distribution System Master Plan, Division of Power and Water Contract Number 1110.
For the Comprehensive Water Master Plan, the selected professional service firm will conduct a broad assessment of Division of Power & Water's (Water) entire system and develop coordinated planning recommendations related to supply, treatment, water quality, and operations.
For the Water Distribution System Master Plan, the selected professional service firm will assess the adequacy of the current distribution system to meet present and projected hydraulic and water quality needs relative to the distribution system, and recommend future modifications and operational changes.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. proposal feasibility, 3. experience of team (qualifications and experience of staff), 4. ability of offerer to perform expeditiously, 5. past performance on similar projects (including demonstrated abilities to meet schedules and budgets), and 6. local workforce.
Requests for Proposals were received on October 26, 2007 from Malcolm Pirnie, Inc., URS Corporation, and ms consultants, inc. Upon review of the proposals, the bidders were ranked using the criteria mentioned above and Malcolm Pirnie, Inc. was the firm selected to conduct a broad assessment of the Division of Power and Water's (Water) entire system and develop coordinated planning recommendations related to supply, distribution, treatment, water quality, and operations.
Their Contract Compliance Number is 13-2653703 (expires 4/7/10, Majority). Additional information regarding each consultant, description of work, and contract time frame can be found on the attached Legislation Information Form.
The Division anticipates that after conducting a series of workshops during the beginning of the project that a contract modification may be necessary to address topics not originally addressed in the contract. The cost of this modification will not be known until later in the project.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Malcolm Pirnie, Inc. for professional engineering services for the Comprehensive Water Master Plan and Water Distribution System Master Plan; for the Division of Power and Water (Water); to amend the 2008 Capital Improvements Budget; to authorize a transfer of funds; and to authorize the expenditure of $3,321,747.00 from the Water Works Enlargement Voted Bonds Fund. ($3,321,747.00)
Body
WHEREAS, three proposals for the Comprehensive Water Master Plan and Water Distribution System Master Plan were received on October 26, 2007; and
WHEREAS, Malcolm Pirnie, Inc. was the firm selected to perform an assessment of the Division of Power and Water's (Water) entire system, based on criteria set forth in Columbus City Codes; and
WHEREAS, the purpose of this project is to develop coordinated planning recommendations related to supply, distribution, treatment, water quality, and operations; and
WHEREAS, the Division anticipates that after conducting a series of workshops during the beginning of the project that a contract modification may be necessary to address topics not originally addressed in the contract; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement with Malcolm Pirnie, Inc. for professional engineering services for the Comprehensive Water Master Plan and Water Distribution System Master Plan, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Comprehensive Water Master Plan and Water Distribution System Master Plan with Malcolm Pirnie, Inc., 1900 Polaris Parkway, Ste. 200, Columbus, Ohio 43240; in the amount of $3,321,747.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $3,275,733.75 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
690236 | Water Main Rehab. | 642900 | -$3,275,733.75
690290 | Distribution Imp's | 642900 | +$3,275,733.75
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690236-100000 | Water Main Rehab. | $20,711,799 | $17,436,065 | -$3,275,734
690290-100000 | Distribution Imp's | $720,708 | $3,996,442 | +$3,275,734
SECTION 5. That for the purpose of paying the cost of the engineering agreement, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water, Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690290, OCA Code 642900, Object Level One 06, Object Level Three 6621, Amount $3,321,747.00.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.