Explanation
This legislation will authorize the City Auditor to enter into contract for professional auditing services for the audits of 10 of the City's subgrantees having a total of 22 contracts, totaling more than $2 million. The subgrantee contracts are funded from various federal, state, and city revenues. Audit costs for these 22 contracts will be $14,560.00.
On April 4, 2008, after publicly advertising for such, three proposals were received. After review of said proposals, the firm of Premier Accounting Solutions, Inc., Certified Public Accountants was chosen to perform the aforementioned audits. The EEO number for said vendor is 030398447 (expiration date 7/22/08).
This ordinance will also authorize the City Auditor to continue to pay the City's proportionate share of audit costs for those subgrantees who engage their own audit firm. While costs are not known until the audits are completed, it is anticipated that the City's share of audit costs will not exceed $2,000.00. This cooperation avoids duplicative audits of these approximate two (2) additional agencies.
FISCAL IMPACT:
Funds for these audits are presently budgeted in the City Auditor's operating budget. General Fund 010. I ask for and recommend the passage of this ordinance.
Title
To authorize and direct the City Auditor to contract for professional auditing services, and to authorize the expenditure of $14,560; to authorize the payment of the City's proportionate share of audit costs of certain of the City's subgrantee agencies ($2,000.00) from the general fund, and to declare an emergency. ($16,560.00)
Body
Whereas, the City of Columbus performs numerous social services via third party contractors, and
Whereas, these services are funded by federal, state and city funds, and at times a combination thereof, and
Whereas, for the period ending June 30, 2008, there are 10 agencies administering 22 City contracts totaling in excess of $2 million, and
Whereas, the City Auditor anticipates awarding a professional service contract for auditing services of subrecipients of the City's grants, and
Whereas, the ordinance will also include funds for the City to pay a proportionate share of audit costs of subgrantee agencies who select their own auditors, but in compliance with city and federal requirements, and
Whereas, the City does not now, nor has it ever, maintained the quantity of staff necessary to perform such audits, and
Whereas, these services are required annually and will be required annually in the future, and
Whereas, the City Auditor believes contracting for these services is most cost effective for the City, and
Whereas, it is necessary to contract for professional auditing services for the audits of 20 of the City's subgrantees having a total of 22 contracts, totaling more than $2 million, and
Whereas, an emergency exists in the usual daily operation of the City Auditor's office, in that it is immediately necessary to enter into contract with Premier Accounting Solutions, Inc., CPA's for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and hereby is authorized and directed to contract for professional auditing services pursuant to Section 328.11 of the Columbus City Code.
Section 2. That the expenditure of $14,560.00 or as much thereof as may be necessary, be authorized from General Fund 010, Department 22-01, Object Level 03, OCA 220129, for the purpose of engaging one (1) certified public accounting firm to perform such audits.
Section 3. That the City Auditor be authorized to pay the proportionate share of audit costs incurred by various other City subgrantee contractors who engage certified public accountants to perform such audits and that expenditures not to exceed $2,000.00 be authorized from General Fund 010, Department 22-01, Object 03, OCA 220129.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.