Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase transformers for the Division of Power and Water (Power). The Three Phase Pad Mount and Three Phase Subway Transformers are needed to replenish stock for customer service jobs.
The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA002860). Twenty-six (26) vendors were solicited: twenty-four (24) MAJ; one (1) MBR; and one (1) F1. Three (MAJ) bids were received and opened on May 1, 2008.
Contract awards are recommended to Power Line Supply Company, in the amount of $100,684.00 and to Wesco Aurora, in the amount of $208,399.00, based upon the lowest, responsive and responsible bids received. A bid tabulation is attached for review.
Contract Compliance: Power Line Supply Co. (MAJ), 381783949, expires 02/01/2010 Wesco Aurora (MAJ), 251723345, expires 03/14/2009
FISCAL IMPACT: $800,000 was budgeted for the purchase of new customer installation equipment in the 2008 Electricity Operating Fund budget.
$453,118 was encumbered in 2006 and $1,130,379 was encumbered in 2007 from the Electricity Operating Fund for the purchase of transformers.
Title
To authorize the Finance and Management Director to enter into contracts with Power Line Supply Company and Wesco Aurora for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $309,083.00 from the Electricity Operating Fund. ($309,083.00)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase Transformers to replenish stock for new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on May 1, 2008; and
WHEREAS, it is recommended that contracts be awarded to Power Line Supply Co. and Wesco Aurora based upon the lowest, responsive, responsible and best bids; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts to purchase Transformers based upon the lowest, responsive, responsible and best bids received May 1, 2008, SA002860:
Power Line Supply Co., Items: 1, 2, 3, 4 and 10, in the amount of $100,684.00
Wesco Aurora, Items 5, 6, 7, 8 and 9, in the amount of $208,399.00
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $309,083.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07, OCA Code 606749, Object Level Three 6621.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.