Explanation
Background: This legislation authorizes the Finance and Management Director to increase the service contract for the Facilities Management Division with The Metro Group, Inc. The service contract to be increased provides HVAC water treatment chemicals to the cooling towers. Purchase Order ED035123 was established on March 25, 2008 in the amount of $19,865.95. The increase will include $1,541.65 for 1393 East Broad Street and ten water test kits for $2,441.90 for eight (8) building locations for a grand total of $3,983.55. This contract was formally bid through SA001949. This is the first of four renewal options, February 19, 2008 thru February 20, 2009.
Fiscal Impact: The Facilities Management Division established ED035123 for a total of $19,865.95. The 2008 General Fund budget contained $20,000 for this contract. The overrun will be funded through cost savings in other HVAC contracts. After this increase, the total cost of this contract will be $23,849.50.
Emergency action is requested to replenish chiller chemicals in a timely manner, thereby ensuring proper maintenance with less likelihood of malfunction or the creation of the Legionnaires virus.
The Metro Group Contract Compliance Number 11-1076550, expiration date 03/21/2010.
Title
To authorize the Finance and Management Director to increase the contract with The Metro Group, Inc., for HVAC water treatment for various City buildings; to authorize the expenditure of $3,983.55 from the General Fund; and to declare an emergency. ($3,983.55).
Body
WHEREAS, the Facilities Management Division is responsible for the maintenance of various chillers within City buildings; and
WHEREAS, it is necessary to have such services in order to protect HVAC water cooling towers from scale build-up, corrosion of the metal components, and to prevent the possibility of the cooling towers carrying the Legionnaires virus; and
WHEREAS, Purchase Order ED035123 was established to facilitate the Finance and Management Director entering into contract with The Metro Group Inc. for HVAC water treatment; and
WHEREAS, it is necessary to authorize the Finance and Management Director to increase said contract for the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend the service contract with The Metro Group, Inc., for HVAC water treatment for various City buildings, so the chiller chemicals are replenished in a timely manner, thereby ensuring proper maintenance with less likelihood of malfunction or the creation of the Legionnaires virus, thereby preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to increase the service contract with The Metro Group, Inc., in the amount of $3,983.55.
SECTION 2. That the expenditure of $3,983.55, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $3,983.55
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.