Explanation
Need: The Columbus Health Department has a need for additional electrical work at its 240 Parsons Avenue facility. On April 21, 2008, solicitation no. SO028627 was placed on the City of Columbus Vendor Services website for five days. Eight vendors, all registered with the City for electrical services, were solicited for bids. The following four bids were received:
Vendor Contract Compliance No. Expiration Date
United Systems 31-1408399 09/06/09
Advanced Electrical Professionals 13-4252802 06/01/09
Affordable Choice Electric, Inc. 31-1461454 01/20/10
Bomar Construction Co., Inc. 31-1430310 03/13/09
Because the need for these services is critical to the efficient operations within the 240 Parsons Avenue facility, this legislation is submitted as an emergency. The total amount of this expenditure is $18,500.00. The scope of this work was reviewed and approved by the Finance and Management's Construction Management Office.
Fiscal Impact: This legislation includes a transfer of funds within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Board of Health to enter into a contract with United Systems for the purchase of electrical services for the 240 Parsons Avenue facility; to amend the 2008 Capital Improvements Budget; to authorize a transfer of funds and an expenditure of $18,500.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($18,500.00)
Body
WHEREAS, there is a need for additional electrical work at the Health Department's 240 Parsons Avenue facility; and
WHEREAS, bids for a blanket purchase order were sought through the City's Vendor Services webpage, via Solicitation No. SO028627, and four vendors responded with United Systems being the lowest and best bidder; and
WHEREAS, the need for these services is critical to the efficient operations within the 240 Parsons Avenue facility and have been reviewed and approved by the Finance and Management's Construction Mnagement Office; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted 1999, 2004 Health Department Bonds Fund; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary to enter into a contract for the purchase electrical services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to establish a blanket purchase order contract with United Systems in the amount of $18,500 for the purchase of electrical services for the Health Department's 240 Parsons Avenue facility.
SECTION 2. That the City Auditor is hereby authorized to transfer $18,500.00 within the Department of Health, Dept/Div. No. 50-01, Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Object Level One 06, Object Level Three 6620, as follows:
Project No. | Project Name | OCA Code | change
500501 | Westside Perinatal Clinic Renovation | 706501 | -$18,500.00
570053 | Blind School Renovation | 501713 | +$18,500.00
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
500501-100000 | Westside Perinatal Clinic Renovation | $42,527 | $24,027 | -$18,500
570053-100000 | Blind School Renovation | $93,663 | $112,163 | +$18,500
SECTION 4. That the expenditure of $18,500.00 is hereby authorized from the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Project No. 570053-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6620, OCA No. 501713.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.