Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $292,310.70 for the North High St. Circuit Conversion Project, Phase I. This phase will cover North High Street from Glencoe Road to Leland Ave. The Division of Power and Water will bid phase II in the Spring of 2009, to cover Glencoe Road south to Arcadia Avenue. Phase III will energize the line to 14kv, swapping transformers while removing the existing 7.2kv circuit, which is the goal for this conversion.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on May 14, 2008. The bid amounts are shown below:
U.S. Utility Contractor Co.
Base Bid $209,407.00
Alternate $292,310.70
The Division took bids for a base and an alternate. The base bid (Glencoe to Dominion) mostly involves poles and facilities that belong to the Division of Power and Water and would not involve attaching onto AEP poles under a joint use agreement with AEP. The alternate includes the base bid work and attaching with AEP poles. This alteration in the Phase 1 scope will allow acceleration of the project schedule. The second, and final, phase of the project will be bid and constructed in 2009.
The Division would like to award this contract to U.S. Utility Contractor, for the alternate bid, in the amount of $292,310.70, in order to get as much of the entire project line built (Arcadia to Leland) as possible in 2008. Their Contract Compliance Number is 34-1606689 (expires 2/28/10, F1). Additional information regarding this bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvement Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractor Co. for the North High St. Circuit Conversion Project, Phase I; for the Division of Power and Water (Power); and to authorize the transfer of funds and an expenditure of $292,310.70 within the Voted Street Lighting and Electricity Distribution Improvement Fund. ($292,310.70)
Body
WHEREAS, one bid for the North High St. Circuit Conversion Project, Phase I was received and publicly opened in the offices of the Director of Public Utilities on May 14, 2008; and
WHEREAS, U.S. Utility Contractor Co., Inc. submitted a quote for a base and alternate bid; and
WHEREAS, the alternate includes the base bid work, attaching to AEP poles and provides for acceleration of the project construction schedule; and
WHEREAS, the Division has chosen to go with the alternate bid in order to get as much of the entire project line built (Arcadia to Leland) as possible during 2008; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds associated with the North High St. Circuit Conversion Project, Phase I; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted Street Lighting and Electricity Distribution Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the North High St. Circuit Conversion Project, Phase I, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the North High St. Circuit Conversion Project, Phase I with the lowest and best bidder, U.S. Utility Contractor Co.; 3115 E. 17th Ave., Columbus, Ohio 43219; in the amount of $292,310.70; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $183,418.96 within the Division of Power and Water (Power), Dept/Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
670792 | West Side Health Ctr. | 553792 | -$100,000
670608 | Distribution System Imp's | 670608 | -$83,418.96
670784 | N. High SL Imp's | 553784 | +$183,418.96
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
670792-100000 | West Side Health Ctr. | $400,000 | $300,000 | -$100,000
670608-100000 | Distribution System Imp's | $1,960,667 | $1,877,248 | -$83,419
670784-100000 | N. High SL Imp's | $454,633 | $638,052 | +$183,419
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Power), Dept./Div. No. 60-07, Voted Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Project 670784, OCA Code 553784, Object Level One 06, Object Level Three 6621, Amount $292,310.70.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.