Explanation
Background: Bids were received by the Recreation and Parks Department on May 20, 2008 for the Big Walnut Off Leash Area Project as follows:
Vendor Status Amount
Builderscape, Inc. Majority $25,580.00
McDaniels MBE $28,132.46
Law General Contracting Majority $60,324.20
Base Bid: The project includes, but is not limited to supply and installation of a metal fence, service gate and self closing gates; stone rip rap; earthwork and fine grading, soil and seeding and any such work as may be necessary to complete the contract in accordance with the plans and specifications on file in the Recreation and Parks Department.
The Contract Compliance Number for Builderscape, Inc. is #20-0537419. Contract compliance is good through 08/21/09.
A contingency in the amount of $4,420.00 is included in this project.
Emergency legislation is necessary so that the project can begin immediately to allow for completion during the summer season.
Fiscal Impact: $30,000.00 is required and budgeted in the Voted 1999/2004 Recreation and Parks Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Big Walnut Off Leash Area Project in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $30,0000.00 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($30,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 20, 2008, and the contract for the Big Walnut Off Leash Area Project will be awarded to Builderscape, Inc. on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Builderscape, Inc. so that the project can begin immediately to allow for completion during the summer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Builderscape, Inc. for the Big Walnut Off Leash Area Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Fund Project No. Object Level 3 OCA Code Amount
702 510017 6621 644526 $30,000.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $4,420.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.