Explanation
Background:
The Recreation and Parks Department solicited bids for the Goodale Park Well Installation Project. Two (2) bids were received and opened by the Recreation and Parks Department on May 27, 2008. The bids are as follows:
Vendor Status Amount
TFH-EB, Inc. dba The Waterworks Majority $39,031.40
Excel Contracting Majority $74,000.00
It is the recommendation of the Recreation and Parks Department to award the bid to TFH-EB, Inc. dba The Waterworks.
The project includes the installation of one (1) well including all power and water lines to connect the well to the pond; and the installation of water lines and hose bibs per the plans. The price includes all permit and Water Department fees.
A contingency in the amount of $968.60 is included in this project.
The Contract Compliance Number for TFH-EB, Inc. dba The Waterworks is #31-1162504 and the contract compliance is effective through 12/22/08.
Emergency action is requested so that the project can begin immediately in order to allow for completion during the summer season.
Fiscal Impact:
$40,000.00 is required and budgeted in the 1999/2004 Recreation and Parks Voted Bond Fund to meet the financial obligation of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with TFH-EB, Inc. dba The Waterworks, in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $40,000.00 from the 1999/2004 Recreation and Parks Voted Bond Fund, and to declare an emergency. ($40,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 27, 2008 and the contract for the Goodale Park Well Installation Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with TFH-EB, Inc. dba The Waterworks in order to allow the work to be completed during the summer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with TFH-EB, Inc. dba The Waterworks for the Goodale Park Well Installation Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Recreation and Parks Voted Bond Fund: Fund No.: 702; Dept.: 51-01; Project No.: 510017, Park and Playground Projects; OCA Code: 644526; Object Level 3: 6621.
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $968.60 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.