Explanation
BACKGROUND: To change the Company Name and Federal Identification number for contract number FL001730 for the purchase of Oils and Greases for Fleet Management. This ordinance authorizes the assignment of all past, present and future business resulting from FL001730 by the City of Columbus with Holton Oil Company Inc., FID 314424292 to Glockner Oil Company, FID 311004796. CC# active through 5-30-10.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: Glockner Oil Company purchased Holton Oil Company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funds are required to modify the option contract. Fleet Management must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance & Management Director to modify past, present and future purchase orders with Holton Oil Company, Inc., to reflect a name change and FID number change to the company; and to declare an emergency.
Body
WHEREAS, the Finance & Management Department/Purchasing Office established the contract with Holton Oil Company, Inc. for the option to purchase Oils and Greases; and
WHEREAS, Glockner Oil Company purchased Holton Oil Company and the name and FID number changed, in addition to notifying the City of the change, Glockner Oil Company has agreed to honor the past, present and future purchase orders established from contract number FL001730, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department/ Purchasing Office in that it is immediately necessary to modify contract number FL001730, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to modify contract FL001730 and all past, present and future purchase orders pursuant to that contract to reflect the change of the company name and FID number from Holton Oil Company, FID 314424292 to Glockner Oil Company, FID 311004796.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.