Explanation
1. BACKGROUND:
The Division of Support Services was granted funding through Franklin County Office of Homeland Security and Justice Programs for the purchase of a Satellite Antenna System and associated accessories which will support a myriad of first responder agencies throughout the Central Ohio region in their daily operations and in the event of an emergency or disaster situation. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, authorized by Resolution No. 169-08 and Ordinance 1691-2006, to enable this type of purchase. The expenditure for this Satellite Antenna System in the amount of $37,718.02 will be paid by Franklin County through the Homeland Security Grant (Application 2007-UASI-204).
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid SA002880. Two bids were received:
1. ComProducts, Inc. dba B & C Communications - (compliant) $40,752.44
2. SatWays, Inc. and its subsidiary Network Service Solutions LLC - (compliant) $37,718.02
******SatWays, Inc. and its subsidiary Network Service Solutions LLC was the lowest and best bid.
Contract Compliance: SatWays, Inc. and its subsidiary Network Service Solutions LLC #113712629 Expires: 05/12/2010
Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.
2. FISCAL IMPACT: There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to execute those documents necessary for the purchase of a Satellite Antenna System and associated accessories for first responder agencies throughout the Central Ohio region, utilizing the Homeland Security Grant funding, and to declare an emergency.
Body
WHEREAS, the Division of Support Services was awarded a grant from Franklin County Office of Homeland Security and Justice Programs (Application 2007-UASI-204); and,
WHEREAS, the Purchasing Office has advertised and solicited competitive bids for the purchase of a Satellite Antenna System, associated accessories, and related services; and,
WHEREAS, the purchase and maintenance of the Police and Fire communications system is the responsibility of the Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to purchase a Satellite Antenna System and associated accessories to enhance the daily activities and to provide safety to those first responders in and around Columbus, Ohio and Franklin County Community; and,
WHEREAS, the Division of Support Services is requesting the Finance and Management Director to contract for the purchase of a Satellite Antenna System and associated accessories, utilizing the Homeland Security Grant (Application 2007-UASI-204); and
WHEREAS, an emergency exists in the usual daily operation of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to contract for the purchase of this Satellite Antenna System and accessories from the federal sub-grant, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized and directed to execute those documents necessary with SatWays, Inc. and its subsidiary Network Service Solutions LLC for the purchase of a Satellite Antenna System and associated accessories for first responder agencies throughout the Central Ohio region, utilizing the Homeland Security Grant (Application 2007-UASI-204).
SECTION 2. That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).
SECTION 3. That for the purpose stated in Section 1 hereof, the purchase be allowed.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.