Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $648,458.80 for the Sidewalk installation for Woodward Avenue, Brentnell Avenue, and Holt Avenue project and to pay construction inspection costs up to $101,357.00. The project consists of construction of sidewalks and wheelchair ramps at the following locations:
· Woodward Avenue: From Brookcliff Avenue to Brentnell Avenue (North side)
· Brentnell Avenue: From Woodward Avenue to Holt Avenue on both sides
· Holt Avenue: From Brentnell Avenue to Byrd Drive (South Side).
The project will also make all of the intersections ADA compliant.
Overall project related information:
· Length of proposed sidewalk: 1.14 miles.
· Number of ADA curb ramps: 32 ramps.
· Pedestrians traffic generated from the residential areas will use this sidewalk to go to the community center and churches along Brentnell Avenue and South Mifflin Elementary School.
· Trees and grassy areas will be added where vehicles previously parked.
· This area is served by COTA bus route No. 9.
· The proposed sidewalk for the project conforms with the Pedestrian Thoroughfare Plan.
The City of Columbus places a high priority on providing safe access to pedestrians and particularly, access to schools. The City established a multi-year program to fund sidewalk installation projects throughout the City to provide safer pedestrian access by filling in gaps in the existing pedestrian system. This project is part of the multi-year sidewalk program.
The estimated Notice to Proceed date is July 2008. The project has been given 60 days to complete construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Eight (8) bids were received (seven majority, one minority) and tabulated on April 4, 2008 as follows:
Bidder Bid Amount
Thompson Concrete, LTD. $635,715.44
Shelly And Sands, Inc. $648,458.80
At Grade, Inc. $664,228.83
Nickolas Savko & Sons, Inc., (low) $671,823.24
Columbus Asphalt Paving, Inc. $742,216.31
G. Marchi & son, LLC $762,616.03
Decker Construction Company $768,956.45
McDaniels Construction Corp., Inc.* $793,650.84
*Minority
Award is to be made to Shelly and Sands, Inc., c.c. #31-4351261 (expiring February 19, 2010), as the lowest, best, most responsive and most responsible bidder. The lowest bid, from Thompson Concrete LTD., has been deemed unresponsive due to their omission of the signature affidavit and failure to submit the entire bid package.
Emergency action is requested to authorize this contract so that construction may begin in or before July, 2008.
Fiscal Impact: Funding for this project is budgeted within the Transportation Division as part of the Capital Improvement Program and is available within the Streets and Highways G.O. Bonds Fund for this work.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Shelly and Sands, Inc., for construction of the Sidewalk installation for Woodward Avenue, Brentnell Avenue, and Holt Avenue project; to authorize the expenditure of $749,815.80 from the Streets and Highways G.O. Bonds Fund for the Transportation Division; and to declare an emergency. ($749,815.80)
Body
WHEREAS, bids were received and tabulated on April 4, 2008, for the Sidewalk installation for Woodward Avenue, Brentnell Avenue, and Holt Avenue project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Shelly and Sands, Inc., 1515 Huron Avenue, Columbus, Ohio 43223, for the construction of the Sidewalk installation for Woodward Avenue, Brentnell Avenue, and Holt Avenue project in the amount of $648,458.80 for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $101,357.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $749,815.80 or so much thereof as may be needed, is hereby authorized to be expended from The Streets and Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 Codes, 06-6631 and project 590105(Pedestrian Safety).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.