Explanation
The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses various forms of asphalt, including asphalt concrete, emulsion and emulsified asphalt, in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms, and to patch potholes.
The Purchasing Office has established citywide universal term contracts with 3 vendors for the purchase of these materials:
Shelly and Sands , contract compliance number 314351261, expiring 2/19/10
(FL003941)
Apple-Smith Corp., contract compliance number 311012654, expiring 8/16/09
(FL003942)
Kokosing Materials, contract compliance number 310980603, expiring 2/5/10
(FL003942)
This legislation will authorize the expenditure of $400,000.00 for various forms of asphalt per the terms and conditions of these existing universal term contracts.
Due to the severity of the winter weather there has been an unusually large number of potholes leading to the need for this funding. In addition, the freezing and thawing throughout the winter has caused many locations to pit and buckle more than usual. These large expanses require a larger, more permanent repair, such as a cut-out to maintain safe and passable roads.
Fiscal Impact: Funds in the amount of $400,000.00 are available in the Municipal Motor Vehicle License Tax Fund and the Streets and Highways G.O. Bonds Fund for this purpose. The Division expended $129,465.00, $202,832.00 and 229,058.00 for asphalt emulsion in 2006, 2007 and 2008, respectively.
Emergency action is requested to assure an uninterrupted supply of this critical commodity.
Title
To authorize the Finance Director to establish purchase orders for the purchase of various forms of asphalt, including asphalt concrete, emulsion, and emulsified asphalt, in accordance with the terms and conditions of applicable existing citywide universal term contracts for the Transportation Division; to authorize the expenditure of $400,000.00 from the Municipal Motor Vehicle License Tax Fund and the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the daily activities of the Transportation Division require the purchase and use of various forms of asphalt to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and
WHEREAS, funds are available in the Municipal Motor Vehicle License Tax Fund and the Streets and Highways G.O. Bonds Fund for the purchase of various forms of asphalt; and
WHEREAS, an emergency exists in the Public Service Department, Transportation Division, in that it is immediately necessary to purchase various forms of asphalt in order to assure an uninterrupted supply in order to conduct routine and emergency street repairs; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish purchase orders for the procurement of various forms of asphalt in an amount not to exceed $400,000.00 for the Transportation Division in accordance with the terms and conditions of applicable existing citywide universal term contracts.
SECTION 2. That the expenditure of $400,000.00 or so much thereof as may be needed, be and hereby is authorized for the Transportation Division, Department 59-09, from Fund 266, the Municipal Motor Vehicle License Tax Fund, O.L. 01-03 Codes 02-2262, OCA Codes 599115 ($200,000.00) and Fund 704, the Streets and Highways G.O. Bonds Fund, O.L. 01-03 Codes 06-6631, OCA Code 644385, Project 530161 ($200,000.00) for the purchase of various forms of asphalt.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.