Explanation
This ordinance provides an additional $169,126.50 to prevent inspection deficits for 13 projects within the Transportation Division Capital Improvement Program. These projects include Curb Ramp Ponding Mitigation 2006, High Street Resurfacing and Bridge Project, Resurfacing 2007 Project 1, South High Street ADA Curb Ramps, West Edge Business Center Roadway Resurfacing, Overbrook Drive over Adena Brook #4, Lockbourne Road Pipe Extension, Collins Raised Crosswalk and King Avenue, Traffic Calming 2003, Cleveland & 15th Avenue Fire Station #18, Standby Generator Contract 2, West Broad Street between Sylvan and Wilson, and Morse Road Phase 1.
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
Fiscal Impact: Funding for these projects has been made available from cancelled construction inspection encumbrances for construction contracts that have been completed.
This legislation amends the 2008 C.I.B, transfers funds between projects within the Streets and Highways G.O. Bonds Fund and transfers funds from the Streets and Highways G.O. Bonds Fund to the State Issue II Street Projects Fund and appropriates within Fund 764 consistent with where the original construction inspection expenses were incurred. Finally, it authorizes the expenditure of $169,126.50 for construction inspection.
Emergency action is requested to provide construction inspection funds for these projects in the interest of maintaining proper accounting and fund integrity in a timely manner.
Title
To amend the 2008 C.I.B; to authorize the City Auditor to transfer funds within and between projects in the Streets and Highways G.O. Bonds Fund and the State Issue II Street Projects Fund; to authorize the appropriation of $22,704.38 within the State Issue II Street Projects Fund; to authorize the expenditure of $144,126.50 from the Streets and Highways G.O. Bonds Fund and $25,000.00 from the State Issue II Street Projects Fund for outstanding construction inspection charges for the Transportation Division; to authorize the Public Service Director to pay these construction inspection charges; and to declare an emergency. ($169,126.50)
Body
WHEREAS, capital improvement projects undertaken by the Transportation Division generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, in order to prevent a net inspection deficit, additional construction inspection funds must be encumbered; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide additional funds to prevent inspection deficits on various projects in order to maintain proper accounting and Fund integrity in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehab. (Carryover) / $1,446,731.00 (Carryover) / $11,231.00 (Carryover) / $1,457,962.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $1,930,255.00 (Carryover) / $162,673.00 (Carryover) / $2,092,928.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $9,499,285.00 (Carryover) / $81,605.00 (Carryover) / $9,580,890.00 (Carryover)
590109-100000 / Mound/Souder (Carryover) / $0.00 (Carryover) / $33,348.00 (Carryover) / $33,348.00 (Carryover)
440005-100000 / UIRF / $3,138,804.00 (Carryover) / $72,570.00 (Carryover) / $3,211,374.00 (Carryover)
540011-100000 / Raised Pavement Markers (Carryover) / $250,000.00 (Carryover) / $772.00 (Carryover) / $250,772.00 (Carryover)
SECTION 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide for construction inspection funding as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehab. (Carryover) / $1,457,962.00 (Carryover) / ($26,000.00) / $1,431,962.00 (Carryover)
530301-100000 / City Bridge Rehabilitation (Carryover) / $1,286,370.00 / $26,000.00 (Carryover) / $1,312,370.00 (Carryover)
SECTION 3. To move cash and appropriation between projects within Fund 704 the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
530103 / Arterial Street Rehab. / 06/6600 / 644385 / $26,000.00
530208 / Federal/State Match / 06/6600 / 644385 / $25,000.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
530301 / City Bridge Rehabilitation / 06/6600 / 644385 / $26,000.00
530208 / Federal/State Match / 10/5501 / 644385 / $25,000.00
SECTION 4. That the City Auditor be and hereby is authorized to transfer $25,000.00 between Funds as follows:
TRANSFER FROM
fund / project # / project / O.L. 01-03 Codes / OCA Code / amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $25,000.00
TRANSFER TO
fund / grant # / grant / O.L. 01-03 Codes / OCA Code / amount
764 / 595009 / Morse Road Phase 1 / 06/6600 / 764009 / $25,000.00
SECTION 5. That the sum of $22,704.38 be and hereby is appropriated from the unappropriated balance of the State Issue II Street Projects Fund, Fund 764, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6687, OCA Code 764009 and Grant 595009.
SECTION 6. That the monies appropriated in Section 5 above shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the Public Service Director be and hereby is authorized to pay outstanding construction inspection charges totaling $169,126.50 for the Transportation Division as follows:
Fund / project no. / project / encumbrance / OCA Code / additional inspection required
704 / 530161 / Curb Ramp Ponding Mitigation / EA031546 / 644385 / $5,000.00
704 / 530282 / High Street Resurfacing and Bridge / EA031518 / 644385 / $10,000.00
704 / 530282 / Resurfacing 2007 - Project 1 / EA031519 / 644385 / $35,000.00
704 / 530282 / ADA Curb Ramps - South High / EA039708 / 644385 / $25,000.00
704 / 590109 / West Edge Business Center Roadway Resurfacing / EA031520 / 644385 / $20,000.00
704 / 530301 / Overbrook Drive over Adena Brook #4 / EA031525 / 644385 / $23,000.00
704 / 530301 / Lockbourne Road Pipe Extension / EA031533 / 644385 / $3,000.00
704 / 590127 / Collins Raised Crosswalk & King Avenue / EA031534 / 644385 / $6,500.00
704 / 590105 / Traffic Calming 2003 / EA039704 / 644385 / $1,500.00
704 / 590130 / Cleveland & 15th Avenue Fire Station #18 / no current encumbrance / 644385 / $4,126.50
704 / 590130 / Standby Generator - Contract 2 / EA031787 / 644385 / $3,000.00
704 / 440005 / W Broad Street Project Between Wilson & Sylvan / EA031524 / 644385 / $8,000.00
Total $144,126.50
Fund / Grant# / grant / encumbrance / OCA Code / additional inspection required
764 / 595009 / Morse Road Phase 1 / EA031726 / 764009 / $25,000.00
Total $25,000.00
SECTION 8. That for the purpose of paying these construction inspection costs, the sum of $169,126.50, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / project no. / project / O.L. 01-03 Code / OCA Code / amount
704 / 530161 / Roadway Improvements / 06-6631 / 644385 / $5,000.00
704 / 530282 / Resurfacing / 06-6631 / 644385 / $70,000.00
704 / 590109 / Mound/Souder / 06-6631 / 644385 / $20,000.00
704 / 530301 / City Bridge Rehabilitation / 06-6631 / 644385 / $26,000.00
704 / 590127 / SSI-OTMP / 06-6631 / 644385 / $6,500.00
704 / 590105 / Pedestrian Safety / 06-6631 / 644385 / $1,500.00
704 / 590130 / Facilities / 06-6631 / 644385 / $7,126.50
704 / 440005 / UIRF / 06-6631 / 644385 / $8,000.00
Total $144,126.50
Fund / Grant# / grant / encumbrance / OCA Code / additional inspection required
764 / 595009 / Morse Road Phase 1 / EL005246/002 /6631/ 764009 / $25,000.00
Total $25,000.00
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.