Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to reimburse the Division of Transportation for waterline and sanitary sewer design services incurred by the Department of Public Service on behalf of the Division of Water and Division of Sewerage and Drainage, in connection with the Neighborhood Commercial Revitalization Project (NCR-2). This project is a joint venture between the Departments of Public Service and Public Utilities.
By using the same design engineering firm for the roadway, water line and sanitary sewer separation outfall work, the City was able to avoid considerable expense and disruption to the neighborhood by coordinating all work into one construction contract. The exact amount of the additional design services could not be accurately defined at the onset of this effort. Significant roadway and utility coordination was required by the design engineer to prepare a phasing plan for the project area. The amount reimbursable, $201,885.06, was paid by Transportation using contingency funds.
B. Emergency Designation: Emergency designation is not requested for this ordinance.
2. FISCAL IMPACT: There is sufficient funding within the Water Works Enlargement Voted Bonds Fund. A transfer within the Sanitary Sewer Revenue Bonds Fund and amendment to the 2008 Capital Improvements Budget is needed to provide sufficient sanitary monies and authority for the projects expenditure.
Title
To authorize the Director of Public Utilities to reimburse the Department of Public Service for professional engineering costs associated with waterline and sanitary sewer improvements in connection with the Neighborhood Commercial Revitalization Project (NCR-2); to authorize the expenditure of $21,454.72 for the Division of Power and Water; to authorize the transfer of $180,430.34 within the Sanitary Sewer Revenue Bonds Fund; to amend the 2008 Capital Improvements Budget; and to authorize the expenditure of $180,430.34 for the Divison of Sewerage and Drainage. ($201,885.06)
Body
WHEREAS, the Neighborhood Commercial Revitalization Project (NCR-2) is a joint venture between the Department of Public Service and the Department of Public Utilities; and
WHEREAS, additional time and effort was required by the design engineer to prepare a phasing plan so as to minimize the impact to customers in the project area when existing lines needed to be shut down; and
WHEREAS, the design engineer was required to provide further services to coordinate the sanitary sewer separation and infrastructure improvements in the NCR 2 Project area to address these concerns as a part of the roadway improvements project; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to approve the aforementioned necessary expenditure from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Power and Water & the Division of Sewerage and Drainage needs to reimburse the Division of Transportation for these additional expenses; and
WHEREAS, the aforementioned design engineering project has been completed, and it is necessary for this City Council to authorize the City Auditor to transfer the required funds that are necessary to allow the Director of Public Utilities to reimburse the Division of Transportation for design engineering costs associated with the water line improvements and the sewer separation outfall work; at the earliest practicable date; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to reimburse the Division of Transportation documented design engineering services for water line improvements, for the Division of Power and Water, and sanitary sewer infrastructure improvements for the Division of Sewerage and Drainage, in connection with the Neighborhood Commercial Revitalization Project (NCR-2).
SECTION 2. For the purpose of reimbursing the Division of Transportation, Department of Public Service, for design engineering costs associated with the water line improvements for the Neighborhood Commercial Revitalization Project (NCR-2), the expenditure of $21,454.72 is hereby authorized from the Water Works Enlargement Voted Bonds Fund | Fund 606 | Div. 60-09 | Proj. 690236 | OCA 642900 | Obj Lvl One 06 | Obj Lvl Three 6629.
SECTION 3. That the City Auditor is hereby authorized to transfer $180,430.34 within the Sanitary Sewer Revenue Bonds Fund | Fund 665 | ObjLvl Three 6676 | Div. 60-05 | Division of Sewerage and Drainage:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650604 | Big Run/Hellbranch Subtrunk | 665604 | -$180,430.34
TO:
Proj. No. | Proj. Name | OCA | Amount
650404(.27) | NCR2 Sew. Sep. High from Lane - Arcadia | 665404 | +$180,430.34
SECTION 4. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Proj. No. | Proj, Name | Current Authority | Revised Authority | (Change)
650604-100000 | Big Run/Hellbranch Subtrunk | $2,175,000 | $1,994,569 | (-$180,431)
650404-100027 | NCR2 Sew. Sep. High from Lane - Arcadia | $3,477,337 | $3,657,768 | (+$180,431)
SECTION 5. That for the purpose of reimbursing the Division of Transportation, Department of Public Service for design engineering costs associated with the sanitary sewer infrastructure improvements for the Neighborhood Commercial Revitalitation Project (NCR-2), the expenditure of $180,430.34 is hereby authorized from the Sanitary Sewer Revenue Bonds Fund | Fund 665 | Div. 60-05 | Proj. 650404(.27) | OCA 665404 | Obj Lvl One 06 | Obj Lvl Three 6676.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.