Explanation
Background: The Public Service Department, Transportation Division, periodically performs full depth reclamation of the existing pavement materials on selected roadways as part of the City's effort to recycle material and extend the life of the roadway pavement. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the City to enter into a contract in an amount up to $421,919.65 for the 2008 Pavement Recycling and Overlay project and to pay construction inspection costs up to $42,191.96.
For this type of contract, specialized equipment is used that grinds the existing pavement and mixes in a heated emulsion. The mixture is then compacted and a new surface course of asphalt is placed over the recycled pavement. The pavement for Dubose Road, Truro Station Road, and Johnson Road will be recycled. The reuse of existing pavement reduces the need for raw materials (aggregate and binder) and reduces energy costs.
The estimated Notice to Proceed date is July 21, 2008. This project has been given 60 days to complete construction.
There are no sidewalks or ADA curb ramps to be constructed under this project.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Two (2) bids were received (2 majority, 0 minority) on May 22, 2008 and tabulated on May 29, 2008 as follows:
Strawser Paving Company $421,919.65
Decker Construction Company $422,459.21
Award is to be made to Strawser Paving Company c.c. # 31-4412354 (expiring 4/1/09), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow construction to begin on or around July 21, 2008, permitting the project to be constructed in the 2008 construction season.
Fiscal Impact: Funding for this project is budgeted with the Transportation Division as part of the Capital Improvement Program and is available within the Streets and Highways G.O. Bonds Fund for this work.
Title
To amend the 2008 C.I.B.; to authorize the appropriation and transfer of funds within and between the Streets and Highways G.O. Bonds Fund, the State Issue II Street Projects Fund, the Federal-State Highway Engineering Fund and the Street and Highway Improvement Fund; to authorize the expenditure of $160,957.59 from the Streets and Highways G.O. Bonds Fund and $303,154.02 from the Street and Highway Improvement Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser Paving Company for construction of the 2008 Pavement Recycling and Overlay project for the Transportation Division; and to declare an emergency. ($464,111.61)
Body
WHEREAS, bids were received on May 22, 2008, and tabulated on May 29, 2008, for the 2008 Pavement Recycling and Overlay project and a satisfactory bid has been received; and
WHEREAS, recycling the existing pavement will allow for the rebuilding of the pavement structure in an environmentally friendly manner and reduce the cost for paving materials; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately to allow construction to begin on or around July 21, 2008, permitting the project to be constructed in the 2008 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
530790-100000 / Sidewalk Program (Carryover) / $2,472,108.00 (Carryover) / $16,435.00 (Carryover) / $2,488,543.00 (Carryover)
SECTION 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530790-100000 / Sidewalk Program (Carryover) / $2,488,543.00 (Carryover) / ($104,032.00) (Carryover) / $2,384,511.00 (Carryover)
704 / 590105-100000 / Pedestrian Safety (Carryover) / $3,203,089.00 (Carryover) / ($37,579.00) (Carryover) / $3,165,510.00 (Carryover)
704 / 590136-100000 / East Broad (Carryover) / $1,000.00 (Carryover) / ($1,000.00) (Carryover) / $0.00 (Carryover)
704 / 771001-100000 / NW Growth TIF (Carryover) / $5,000.00 (Carryover) / ($5,000.00) (Carryover) / $0.00 (Carryover)
704 / 590109-10000 / Mound/Souder (Carryover) / $33,348.00 (Carryover) / ($13,348.00) (Carryover) / $20,000.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $14,969,783.00 (Carryover) / $160,958.00 (Carryover) / $15,130,741.00 (Carryover)
SECTION 3. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530790 / Sidewalk Program / 644385 / 6600 / $104,031.56
704 / 590105 / Pedestrian Safety / 644385 / 6600 / $37,578.41
704 / 590136 / East Broad / 644385 / 6600 / $1,000.00
704 / 771001 / NW Growth TIF / 6600 / $5,000.00
704 / 590109 / Mound/Souder / 6600 / $13,347.62
Total Transfer To: $160,957.59
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $160,957.59
SECTION 4. That from the unappropriated balance in Fund 764, the State Issue II Street Projects Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $147,328.43 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Fund / Fund Name / Grant# / Grant Name/ OCA Code/ OL 3 / Amount
764 / State Issue II Street Projects / Grant 590410 / Lane Avenue / 599410 / 6600 / $147,328.43
SECTION 5. To move appropriation from Capital Outlay OL3 6600 to Transfer Out OL3 5501 within the following:
Fund / Fund Name / Grant# / Grant Name/ OCA Code/Amount
764 / State Issue II Street Projects / Grant 590410 / Lane Avenue / 599410 / $246,435.76
765/Federal State Highway Engineering/ Grant 561034 / Spring Sandusky Interchange / 063545 / $36,686.72
SECTION 6. That the interfund transfer of monies be authorized as follows:
From:
Fund / Fund Name / Grant# / Grant Name / OCA Code/OL3/Amount
764/State Issue II Street Projects / Grant 590410 / Lane Avenue / 599410 / 5501 / $246,435.76
765/Federal State Highway Engineering/ Grant 561034 / Spring Sandusky Interchange / 063545 / 5501 / $56,718.26
Total Transfer from: $303,154.02
To:
Fund / Project# / Project Name/ OCA Code/OL3/Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 0886 / $303,154.02
SECTION 7. That from the unappropriated balance in Fund 766, the Street and Highway Improvement Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $303,154.02 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Fund / Project # / Project / OCA Code/ OL3 /Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 6600 / $303,154.02
SECTION 8. That the transfer of cash and appropriation between projects be authorized as follows:
From:
Fund / Project # / Project / OCA Code/ OL3 /Amount
766 / Project 766999 / Unallocated Balance Fund 766 / 642728 / 6600 / $303,154.02
To:
Fund / Project # / Project Name/ OCA Code/OL3/Amount
766 / 530161 / Roadway Improvements / 642728 / 6600 / $303,154.02
SECTION 9. That for the purpose of paying the cost of the contract and inspection, the sum of $464,111.61 or so much thereof as may be needed, is hereby authorized to be expended for the Trasnsportation Division, Dept.-Div. 59-09 as follows:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $160,957.59
766 / 530161 / Roadway Improvements / 642728 / 6600 / $303,154.02
SECTION 10. That the Public service Director be and is hereby authorized to enter into a contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223, for the construction of the 2008 Pavement Recycling and Overlay project in the amount of $421,919.65, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $42,191.96.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.