Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $245,660.42 for the Crack Seal 2008 project and to pay construction inspection costs up to $38,850.00. This improvement consists of crack sealing arterial and residential streets. The estimated Notice to Proceed date is on or around July 21, 2008. This project has been given 60 days to complete construction.
There are no sidewalks or ADA curb ramps to be constructed under this project.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Three (3) bids were received (3 majority, 0 minority) and tabulated on May 23, 2008 as follows:
Strawser, Inc. $245,660.42
American Pavements, Inc. $419,274.08
Scodeller Construction, Inc. $919,225.05
Award is to be made to Strawser, Inc. c.c. #31-0908125 (expiring May 7, 2010), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested so that construction may begin on or around July 21, 2008.
Fiscal Impact: Funding for this project is budgeted with the Transportation Division as part of the 2007 Capital Improvement Program and is available within the Streets and Highways G.O. Bonds Fund for this work.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $284,510.42 from the Streets and Highways G.O. Bonds Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser, Inc. for construction of the Crack Seal 2008 project; and to declare an emergency. ($284,510.42)
Body
WHEREAS, bids were received on May 22, 2008, and tabulated on May 23, 2008, for the Crack Seal 2008 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay during the 2008 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530790-100000 / Sidewalk Program (Carryover) / $2,384,511.00 (Carryover) / ($284,511.00) (Carryover) / $2,100,000.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $15,130,741.00 (Carryover) / $284,511.00 (Carryover) / $15,415,252.00 (Carryover)
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530790 / Sidewalk Program / 644385 / 6600 / $284,510.42
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $284,510.42
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $284,510.42 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept.-Div. 59-09, OCA Code 644385, O.L. 01-03 Codes 06-6631 and project 530282.
SECTION 4. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser, Inc., 1595 Frank Road, Columbus, Ohio 43223, for the construction of the Crack Seal 2008 in the amount of $245,660.42, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $38,850.00.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.