Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to modify the contract with Schooley Caldwell Associates for professional services relative to the Griggs Boathouse Project in the amount of $146,500.00 and for the appropriation of funds in Non-Bond Fund 785.
Ordinance Number 0879-2007 authorized the City of Columbus to enter into a lease agreement with The Ohio State University for construction and shared use of a boathouse at Griggs Reservoir. The City will utilize the space to conduct Outdoor Education Programs and outdoor training programs that will be available to the general public and City employees. As part of the lease agreement, the Recreation and Parks Department joined with OSU to select the architectural team and contractor for the design and construction of the boathouse. Six (6) proposals were received and Schooley Caldwell Associates was selected based on their experience, availability and knowledge of the project; and both parties determined that Schooley Caldwell's proposal and experience far exceeded that of other firms. The project includes schematic design, design development, construction documents, bidding, and construction administration of the boathouse. However, additional survey work and design assessment has necessitated an increase in the scope and budget. As a result, Schooley Caldwell Associates has requested an increase of the original EL007426 contract of $287,500.00. Funding for this project is provided by The Ohio State University, and the facility itself is being built on land owned by the City of Columbus, Recreation and Parks Department.
This modification is part of the professional fees that included schematic design, design development and construction documents. Additional requests by OSU, security cameras and complexity of the site work ($1 million in utility work and bedrock on the site) increased the project costs and thus increased the professional fees. Design development and construction documents have been completed. Schooley Caldwell is owed the balance for these services and needs to be paid. This modification will also cover bidding and construction administration costs in the future. Funding for this project is from The Ohio State University; the Recreation and Parks Department is merely a pass through agency.
In addition, Recreation and Parks will continue to work with the neighborhood on site issues.
The Contract Compliance Number for Schooley Caldwell Associates is #31-0972509 and their Contract Compliance is effective through 10/06/08.
Fiscal Impact:
The fiscal impact of this ordinance wil be to reduce the Non-Bond Fund unappropriated balance by $146,500.00. The expenditure of $146,500.00 is budgeted in the Recreation and Parks Non-Bond Fund 785.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Schooley Caldwell Associates relative to the Griggs Boathouse Project, to authorize the appropriation of $146,500.00 from the unappropriated balance of the Recreation and Parks Non-Bond Fund 785, and to authorize the expenditure of $146,500.00. ($146,500.00)
Body
WHEREAS, it is necessary to modify the contract with Schooley Caldwell Associates for additional professional services on the Griggs Boathouse project; and
WHEREAS, additional survey work and design assessment have necessitated an increase in the scope and budget; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify the contract with Schooley Caldwell Associates for additional professional services related to the Griggs Boathouse Project.
SECTION 2. That from the unappropriated monies in the Recreation and Parks Non-Bond Fund No. 785, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $146,500.00 is appropriated to the Recreation and Parks Department No. 51-01 as follows:
Project Title OCA Code Object Level 3 Amount
Griggs Boathouse 785001 6620 $146,500.00
Improvements
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the expenditure of $146,500.00, or so much thereof as may be necessary, be and is hereby authorized from Non-Bond Fund No. 785, Dept. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Title Object Level 3 OCA Code Amount
Non-Bond 785001 Boat House 6620 785001 $146,500.00
Improvements
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.