City of Columbus - File #: 1050-2008

• File #: 1050-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2008
• In control: Administration Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of Columbus Public Health; to authorize the expenditure of $78,300.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($78,300.00)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
6/30/2008	1	Auditor Reviewer	Reviewed and Approved
6/30/2008	1	CITY AUDITOR	Reviewed and Approved
6/30/2008	1	Technology Drafter	Sent for Approval
6/30/2008	1	CITY ATTORNEY	Reviewed and Approved
6/30/2008	1	Technology Drafter	Sent to Clerk's Office for Council
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2008	1	Technology Drafter	Sent for Approval
6/26/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/25/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	EBOCO Reviewer	Reviewed and Approved
6/25/2008	1	ODI DIRECTOR	Reviewed and Approved
6/20/2008	1	Technology Reviewer	Reviewed and Approved
6/20/2008	1	Technology Drafter	Sent for Approval
6/13/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of maintenance and support services, on behalf of Columbus Public Health, effective July 1, 2008 through June 30, 2009. The original contract was established by the Health Department in the amount of $135,000.00; this contract provided language that allows for renewals at the conclusion of the ending term.

The Envision Windows and the EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.

Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service Columbus Public Health would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.

EMERGENCY: There is an immediate need to modify and extend a contract with Decade Software to maintain on-going support and to allow for uninterrupted daily operations.

FISCAL IMPACT: In fiscal year 2004, $43,260.00 was expended toward services provided by Decade Software for the Health Department. During fiscal year 2005, an amount of $64,910.00 was expended and $63,960.00 in fiscal year 2006, and in fiscal year 2007, $85,300.00 was encumbered for related services. For this contract modification funding is available within the 2008 Department of Technology's Information Service...