City of Columbus - File #: 1052-2008

• File #: 1052-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2008
• In control: Administration Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Accela, Inc., on behalf of the Department of Development for Building Services and Neighborhood Services, for software and support maintenance services; and to authorize the expenditure of $183,207.84 from the Department of Technology, Information Services Fund; and to declare an emergency ($183,207.84)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
6/30/2008	1	Auditor Reviewer	Reviewed and Approved
6/30/2008	1	CITY AUDITOR	Reviewed and Approved
6/30/2008	1	Technology Drafter	Sent for Approval
6/30/2008	1	CITY ATTORNEY	Reviewed and Approved
6/30/2008	1	Technology Drafter	Sent to Clerk's Office for Council
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2008	1	Technology Drafter	Sent for Approval
6/26/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/25/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	Technology Drafter	Sent for Approval
6/25/2008	1	EBOCO Reviewer	Reviewed and Approved
6/25/2008	1	ODI DIRECTOR	Reviewed and Approved
6/20/2008	1	Technology Reviewer	Reviewed and Approved
6/20/2008	1	Technology Drafter	Sent for Approval
6/13/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Development for Building Services and Neighborhood Services, to modify the annual maintenance service agreement in accordance with the terms and conditions established in the original agreement. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software and support maintenance services utilized by Building Services, Neighborhood Services, agencies within the Department of Development; which also supports daily operational functions that benefit various City departments, divisions and agencies such as yet not limited to; the Department of Public Utilities and Transportation Division of the Public Service Department. These maintenance and support services include technical assistance, support, upgrades and telephone support services for the Accela Enterprise (AE) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AE application, eliminating the ability to provide web access for building permits, data and information utilized by citizens regarding issues such as building permits and inspections.

This ordinance authorizes payment for the annual maintenance and support associated with the Accela application, for the period of April 1, 2008 through March 31, 2009.

FISCAL IMPACT:
The amount of $172,062.00 was expended in fiscal year 2005 for services provided by Accela, Inc. During the fiscal year 2006, $705,576.00 was expended for on-going maintenance; support services; upgrades; updated; and ...