Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for on call asphalt repair for streets which sometimes develop pavement conditions requiring emergency repairs to protect the traveling public from hazardous street conditions. On call emergency street resurfacing and repairs is a means of renewing and prolonging the life of streets and highways that are not on a current resurfacing contract. On call street resurfacing repairs provides the means to act quickly to remedy problems on streets and improves rideability and produces safer streets for the traveling public. This contract also provides funds for on call repairs of existing bikeways and miscellaneous bikeway improvements recommended in the recently adopted Bicentennial Bikeways Plan. This legislation authorizes the Public Service Director to enter into a contract with Strawser Paving Company, Inc. in an amount up to $1,303,807.05 for the 2008 Asphalt Repair On Call, 1638 Dr. A project, to pay construction inspection costs up to $135,380.71, and to pay City Staff reimbursements up to $25,000.00 for signal and pavement marking improvements associated with the Milton Avenue Bicycle Boulevard. This project generally consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the on call contract plans and specifications.
The estimated Notice to Proceed date is August 4, 2008. This project has been given 365 calendar days to complete the construction of the project.
At this time, the number of ADA curb ramps to be constructed under this project is undetermined. There are no sidewalks programmed to be constructed under this project.
Two streets have been identified as candidates for resurfacing and repairs under this contract, Berwick Boulevard and portions of Hudson Street.
Improvements for the new Bikeway Boulevard to be constructed at Milton Avenue and West North Broadway are included in the work programmed under this contract.
The Contractor has implemented and enforces an Anti-idling policy for all of its on and off road vehicles and equipment in an effort to protect the environment by reducing vehicle emissions.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. One (1) bid was received (1 majority, 0 minority) and tabulated on June 13, 2008 as follows:
Strawser Paving Company, Inc. $1,303,807.05
Award is to be made to Strawser Paving Company, Inc. c.c. # 31-4412354 (expiring March 7, 2009), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow construction to begin on or around August 4, 2008, permitting the known street repairs to be constructed in the 2008 construction season.
Fiscal Impact: Funding for this project is budgeted within the 2008 Transportation Division Capital Improvement Budget as part of the Capital Improvement Plan and is available within the Streets and Highways G.O. Bonds Fund for this work. $250,000.00 is to be funded for the Bikeway Development and was included in the 2007 Bond Sale.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $1,464,187.76 from the Streets and Highways G.O. Bonds Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser Paving Company, Inc. for construction of the 2008 Asphalt Repair On Call, 1638 Dr. A project; and to declare an emergency. ($1,464,187.76)
Body
WHEREAS, bids were received on June 12, 2008, and tabulated on June 13, 2008, for the 2008 Asphalt Repair On Call, 1638 Dr. A project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately to allow construction to begin on or around August 4, 2008, permitting the known street repairs to be constructed in the 2008 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
540007-100000 / Traffic Signal Installations (Carryover) / $489,565.00 (Carryover) / ($190,921.00) (Carryover) / $298,644.00 (Carryover)
590127-100000 / SSI-OTMP (Carryover) / $119,038.00 (Carryover) / ($112,539.00) (Carryover) / $6,499.00 (Carryover)
590910-100000 / Sci Tech (Kinnear Road) (Carryover) / $700,000.00 (Carryover) / ($700,000.00) (Carryover) / $0.00 (Carryover)
530790-100000 / Sidewalk Program (Carryover) / $2,682,837.00 (Carryover) / ($210,729.00) (Carryover) / $2,472,108.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $13,755,595.00 (Carryover) / $1,214,188.00 (Carryover) / $14,969,783.00 (Carryover)
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 540007 / Traffic Signal Installations. / 644385 / 6600 / $190,920.68
704 / 590127 / SSI-OTMP / 644385 / 6600/ $112,538.64
704 / 590910 / Sci Tech (Kinnear Road) / 644385 / 6600 / $700,000.00
704 / 530790 / Sidewalk Program / 644385 / 6600 / $210,728.44
Total Transfer to: $1,214,187.76
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $1,214,187.76
SECTION 3. That for the purpose of paying the cost of the contract, inspection and city staff reimbursement, the sum of $1,464,187.76 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 Codes 06-6631 as follows:
Project / Project Name / Amount
530282 / Resurfacing / $1,214,187.76
540002 / Bikeway Development / $250,000.00
SECTION 4. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio 43223 for the construction of the 2008 Asphalt Repair On Call, 1638 Dr. A in the amount of $1,303,807.05, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $135,380.71, and to pay City Staff reimbursements up to $25,000.00.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.