Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to enter into a planned modification of a professional engineering services contract with Woolpert, Inc. for the Morse/Hamilton Road Booster Station Project, Division of Power and Water Contract No. 1062.
To date the consultant has completed the design of the booster station and bid the project. The consultant will perform the review of all submittals during construction.
1. Amount of additional funds to be expended: $50,500.00
Original Contract Amount: $168,000.00
Amount of original contract and this modification: $218,500.00
2. Reasons additional goods/services could not be foreseen:
Ordinance Number 1427-2008, passed October 3, 2005, stated a contract modification with Woolpert, LLP would be requested for construction administration required during the construction phase of this project. The consultant will only provide submittal review as a part of the contract modification.
3. Reason other procurement processes are not used:
This was an anticipated second phase to the project. It is standard procedure to have the design engineer of record perform review of construction submittals. The design consultant is most familiar with the plans and specifications of the project.
4. How cost of modification was determined:
An engineer's estimate was submitted by the consultant and reviewed by the Division of Power and Water Engineering Staff and deemed reasonable.
Contract Compliance Information: 20-1391406, expires 1/22/10, Majority.
It is requested that this Ordinance be handled in an emergency manner so that the construction and construction administration contracts be in place concurrently; construction is scheduled to begin this summer.
FISCAL IMPACT: There is sufficient funding within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a planned modification of a professional engineering services contract with Woolpert, Inc.; for construction administration services for the Morse/Hamilton Road Booster Station Project; for the Division of Power and Water; to authorize the expenditure of $50,500.00 within the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($50,500.00)
Body
WHEREAS, Contract No. EL006161 was authorized by Ordinance No. 1427-2005, passed October 3, 2005, was executed on July 24, 2006, and was approved by the City Attorney on August 24, 2006; and
WHEREAS, a contract modification is necessary for construction administration services for the Morse/Hamilton Road Booster Station Project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to modify and increase the professional engineering services contract with Woolpert, Inc., for construction administration services for the Morse/Hamilton Road Booster Station Project, in an emergency manner so that the construction and construction administration contracts be in place concurrently, as construction is scheduled to begin this summer, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a planned modification of a professional engineering services contract with Woolpert, Inc. for construction administration services for the Morse/Hamilton Road Booster Station Project, in the amount of $50,500.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $50,500.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690480, OCA 606480, Object Level One 06, Object Level Three 6686.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.