Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for the installation of a street lighting system with underground wiring under the assessment procedure. Property owners have submitted a petition for a high pressure sodium street lighting system with ornamental poles and underground wiring for the Miami Avenue area, including Miami Avenue from Broad Street to Long Street. This project will be entirely paid by resident assessment. No Division of Power and Water funding will be used for this project.
Resolution No. 0036X-2007, adopted April 16, 2007, authorized the preparation of plans and specifications. Resolution of Necessity 093X-2007 was adopted July 9, 2007. Ordinance Number 0317-2008, Determine to Proceed, was passed March 31, 2008.
Five bids were received and opened by the Director of Public Utilities on June 4, 2008, against Solicitation No. SA002902: U.S. Utility Contractor Co. $31,680.77; Jess Howard Electric $32,337.25; Tip-Dan Electric $37,119.50; Complete General $42,559.00; and M.P. Dory $47,135.00. The Division of Power and Water recommends an award to U.S. Utility Contractor Co., 3115 East Seventeenth Avenue, Columbus, Ohio 43219, in the amount of $31,680.77 as the lowest, responsive, and responsible bid received. Their Contract Compliance Number is 34-1606689 (expires 2/28/10, F1).
Please see attachment ORD 1105-2008 Bid Tab.doc and ORD 1105-2008 Insp. Costs for further information pertaining to bids and estimated associated costs.
Emergency action is requested due to citizens' approved petition for a timely implementation of construction services.
FISCAL IMPACT: The entire cost of this project shall be assessed to the property owners of the affected parcels. This legislation is a companion to Ordinance 1145-2008, which authorizes the issuance and sale of special assessment bond anticipation notes in the amount of $39,000.
Title
To authorize the Director of Public Utilities to enter into a contract with U.S. Utility Contractor Co.; to obtain and pay for inspection and other related services for the installation of a street lighting system with underground wiring along Miami Avenue, including Miami Avenue from Broad Street to Long Street under the assessment procedure; for the Division of Power and Water; to authorize the expenditure of $39,000.00 from the Street Lighting Assessment Fund; and to declare an emergency. ($39,000.00)
Body
WHEREAS, property owners have submitted a petition for a pedestrian-scale street lighting system with buried cable, five aluminum post-top poles, concrete reinforced foundations and high pressure sodium luminaries along Miami Avenue; and
WHEREAS, the Miami Avenue Street Lighting Assessment area includes Miami Avenue from Broad Street to Long Street; and
WHEREAS, U.S. Utility Contractor Co. submitted the lowest, responsive, and responsible bid opened by the Director of Public Utilities on June 4, 2008 for the installation of the aforesaid street lighting system; and
WHEREAS, funding is necessary to pay for construction costs, design, construction inspection, engineering, advertising and printing, and any other miscellaneous expenses for said project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to enter into a contract for labor and material for the construction of street lighting improvements in the Miami Avenue area, in an emergency manner in order to complete financial transactions and enter into a contract to comply with citizens' approved petition for timely implementation of construction services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to appropriate $39,000.00 in the Miami Avenue Street Lighting Assessment Project, Fund No. 580, Subfund 993, OCA 580993, Object Level Three 6625.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to enter into a contract with U.S. Utility Contractor Co., in the amount of $31,680.77, to install a high pressure sodium street lighting system with ornamental poles and underground wiring for the Miami Avenue Street Lighting Project Area, and to obtain and pay for the services of the Division of Power and Water, the Transportation Division, and any services of other City Divisions as may be necessary up to a maximum amount of $7,319.23, for a grand legislative total of $39,000.00.
SECTION 3. That to pay the cost of the aforesaid contract and expenses, the expenditure of $39000.00, or so much thereof as may be needed, be and is hereby authorized from Division of Power and Water, Division No. 60-07, Fund No. 580, Subfund No. 993, Miami Avenue Street Lighting Assessment Project, OCA 580993, OL3 6625.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.