Explanation
Background:
The Recreation and Parks Department solicited bids for the 2008 Asphalt Improvements Phase II Project. Five (5) bids were received and opened by the Recreation and Parks Department on June 17, 2008. The bids are as follows:
Vendor Status Amount
M&D Blacktop Sealing Majority $170,000.00
B&C Blacktop Sealing, Inc. Majority $184,000.00
Columbus Asphalt Majority $209,840.00
Chemcote Majority $230,520.00
Shelly & Sands Majority $320,000.00
It is the recommendation of the Recreation and Parks Department to award the bid to Pavement Protectors dba M&D Blacktop Sealing.
The project includes asphalt repair and renovation at Antrim Park, Berliner Park, Big Walnut Park, Anheuser-Busch Park and Westgate Park and any such work as may be necessary to complete the contract in accordance with the plans and specifications on file in the Recreation and Parks Department. The improvements will repair severely damaged asphalt parking areas and roadways within our parks and facilities providing better customer service and safer facilities.
A contingency in the amount of $80,000.00 is included in this legislation as well as for various small asphalt repairs throughout City of Columbus parks as needed on a unit cost basis.
The Contract Compliance Number for Pavement Protectors, dba M&D Blacktop Sealing is #31-1131599 and the contract compliance is effective through June 2, 2010.
Emergency action is requested so that the project can begin immediately in order to allow for completion prior to the close of asphalt plants.
Fiscal Impact:
$250,000.00 is required and budgeted in the 1999/2004 Recreation and Parks Voted Bond Fund to meet the financial obligation of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the 2008 Asphalt Improvements Phase II Project, to authorize the expenditure of $250,000.00 from the 1999/2004 Recreation and Parks Voted Bond Fund, and to declare an emergency. ($250,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 17, 2008 and the contract for the 2008 Asphalt Improvements Phase II Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing in order to allow the work to be completed prior to the closing of the asphalt plants; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing for the 2008 Asphalt Improvements Phase II Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Recreation and Parks Voted Bond Fund: Fund No.: 702; Dept.: 51-01; Project No.: 510017; OCA Code: 644526; Object Level 3: 6621.
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $80,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.