Title
To authorize and direct the City Auditor to transfer $2,975,000.00 between projects within the Safety Voted Bond Fund: to amend the 2008 Capital Improvement Budget; to authorize and direct the Finance and Management Director to issue a purchase order for custom tilt-cab pumpers for the Division of Fire from an existing Universal Term Contract established for such purpose by the Purchasing Office with Ferrara Fire Apparatus; to authorize the expenditure of $2,975,000.00 from the Safety Bond Fund; and to declare an emergency. ($2,975,000.00)
Explanation
BACKGROUND:
Need: The Fire Division has a need to purchase seven fire engines to replace existing vehicles that have high mileage and excessive maintenance costs. These seven engines will replace front-line fire apparatus in stations throughout the city service area. The purchase of these engines is part of a long-term replacement of fire apparatus involving the current orders of eight engines, four ladders, and twenty-two medic vehicles.
This ordinance also authorizes the transfer of $2,975,000.00 between projects within the Safety Voted Bond Fund as a temporary measure until bonds are sold to reimburse the Computer Aided Dispatch Project and the Fire Station #35 Project. The ordinance also amends the 2008 Capital Improvement Budget, ordinance #0690-2008 to reflect this transaction.
Bid Information: A Universal Term Contract exists for this purchase.
Contract Compliance: Ferrara Fire Apparatus #721129363 exp. 8/14/2008
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment.
FISCAL IMPACT:: The 2008 capital improvement budget reflects new funding of $4,750,000 for Fire Apparatus Replacement, however, there is no cash available within the project to complete this transaction. These transfers of $2,031,807 from Fire Station 35 and $943,193 from Police and Fire Computer Aided Dispatch will be reimbursed from the $4.75 million when bonds are sold.
Since 2006, the Public Safety Department has invested $12.4 million for the purchase of thirty-five pieces of fire apparatus (22 medics, 8 engines, 4 ladders, and 1 air supply unit). This ordinance will expend another $2.97 million for the purchase of seven engines bringing the total investment to nearly $15.4 million and a total of forty-two vehicles.
Body
WHEREAS, the Fire Division is in need to purchase custom tilt-cab pumpers; and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists for these purchases; and
WHEREAS, a transfer of funds between projects within the Public Safety Voted Bond Fund is necessary to provide all the funds needed for these purchases; and
WHEREAS, this transfer should be considered a temporary funding method until bonds are sold ; and
WHEREAS, this ordinance amends the 2008 Capital Improvements Budget, Ordinance 0690-2008; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is necessary to purchase said pumpers, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2008 Capital Improvement Budget is hereby amended to account for the new funding authority that should have been stated in 0613-2008 as follows:
Fund: 701 Division 30-04/
Current CIB Revised CIB
Fire Apparatus Replacement 340101-100000/New Funding only $4,750,000 $4,314,000
Fire Facility Renovation 340103-100000/New Funding only $935,000 $1,371,000
SECTION 2. That the 2008 Capital Improvement Budget is hereby amended to allow for the transfer of funds as directed in Section 3 as follows:
Safety Bond Fund Number 701.
Project/Project Number Current CIB Revised CIB
30-02 320016-100000 Comp. Aided Disp Carryover $5,321,100 $4,377,907
New Funding $0 $943,193
30-04 340113-100000 Fire Station 35 -Carryover $2,051,876 $20,069
New Funding $2,300,000 $4,331,807
30-04 340101-100000 Fire App. Repl. Carryover $3,635,634 $6,610,634
New Funding $4,314,000 $1,339,000
SECTION 3. That the City Auditor is hereby authorized to transfer said funds within the Fire Safety Voted Bond Fund as follows:
FROM
Dept/Div:3004|Fund: 701|Project Number 340113|Project Name: Fire Station 35 Waggoner Rd|OCA Code: 644559|Amount: $ 2,031,807.00. And
Dept/Div:3002|Fund: 701|Project Number 320016|Project Name: Police-Fire Comp Aided Dispatch Sys.|OCA Code: 701016|Amount: $ 943,193.
TO
Dept/Div:3004|Fund: 701|Project Number 340101|Project Name: Fire Apparatus Replacement|OCA Code: 644559|Amount: $ 2,975,00.00.
SECTION 4. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said pumpers for the Fire Division in accordance with the existing Universal Term Contract established by the Purchasing Office with Ferrara Fire Apparatus.
SECTION 5. That the expenditure of $2,975,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101 Fire Apparatus Replacement.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.