Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify and increase the Office of Construction Management's contract with Gutknecht Construction Company in the amount of $50,000.00 for the installation of the Maximus Fuel System at the new Fire Station No. 10, 1080 West Broad Street. The original contract was authorized by Ordinance No. 0577-2007, passed April 16, 2007, which authorized the construction of Fire Station No. 10. Fire Station No. 10 is a LEED (Leadership in Energy and Environmental Design) Certified building in compliance with the Mayor's Get Green Columbus initiative. This ordinance will authorize installation of the Maximus Fuel System, an automated fuel dispenser monitoring system. With the rising cost of diesel fuel, the Maximus Fuel System will provide precise tracking of users, vehicles receiving fuel, and the amount dispensed.
At the time of the original bid, the City had not yet implemented the Maximus policy. Therefore, this was not part of the original bid package. Due to the fact Gutknecht Construction Company is presently working in this building, a modification with Gutknecht is the logical and most expeditious option for addressing the requested modifications. It would cause unnecessary delays and potential mistakes if two general contractors are working on the same site. Therefore, it would not be in the best interests of the City to bid the fuel system.
This ordinance also authorizes the transfer of $49,966.08 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008. Fire Station No. 10 has an unencumbered cash balance of $33.92.
Emergency action is requested so that fuel monitoring can occur as quickly as possible, thereby ensuring that City resources are properly used.
Fiscal Impact: The original contract was authorized by Ordinance No. 0577-2007, passed April 16, 2007, in the amount of $4,454,208.00. This modification is for $50,000.00, thereby increasing the total contract to $4,504,208.00.
Gutknecht Construction Company, Inc. Contract Compliance Number 31-0935568, expiration date 09/10/2009.
Title
To authorize the Director of Finance and Management to modify and increase the contract with Gutknecht Construction Company for the construction of the new Fire Station No. 10, 1080 West Broad Street; to amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $49,966.08 between projects within the Safety Voted Bond Fund; to authorize the additional expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance No. 0577-2007, passed April 16, 2007, authorized the Finance and Management Director to contract with Gutknecht Construction for the construction of a new Fire Station No. 10 at 1080 West Broad Street, and
WHEREAS, it is necessary to modify and increase the contract in order to install the Maximus Fuel System, and
WHEREAS, it is necessary to have such services in order to monitor the users and usage of fuel, and
WHEREAS, it is necessary to amend the 2008 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase the contract with Gutknecht Construction Company for installation of the Maximus Fuel System at the new Fire Station No. 10, 1080 West Broad Street so that fuel monitoring services may occur, saving money on fuel expenditures,thereby, preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvement Budget is herby amended as follows:
Project/Project # CIB CIB Amount Revised
Fire Station No. 10 340112-100000 (Carryover Funding) $15,460.00 $65,427.00
Fire Facility Renovations 340103-100000 (Carryover Funding) $857,259.00 $807,292.00
SECTION 2. The City Auditor is herby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovations|OCA Code 644559|Amount $49,966.08
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340112|Project Name - Fire Station No. 10|OCA Code 644559|Amount $49,966.08
SECTION 3. That the Director of Finance and Management is hereby authorized to modify the contract with Gutknecht Construction Company for installation of the Maximus Fuel System at the new Fire Station No. 10, 1080 West Broad Street.
SECTION 4. That the expenditure of $50,00.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340112
OCA Code: 644559
Object Level 1: 03
Object Level 3: 6620
Amount: $50,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.