Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Dunlop and Johnston, Inc. in the amount of $50,000.00 for the installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue. The original contract was authorized by Ordinance No. 0854-2007, passed June 13, 2007 which authorized construction of the new Fire Training Center. The new Fire Training Center houses a practical skills building, a burn building, a training tower, a simulator, a shelter, and a pole barn. This ordinance will authorize installation of the Maximus Fuel System, an automated fuel dispenser monitoring system. With the rising cost of diesel fuel, the Maximus Fuel System will provide precise tracking of users, vehicles receiving fuel, and the amount dispensed.
At the time of the original bid, the City had not yet implemented the Maximus policy. Therefore, this was not part of the original bid package. Due to the fact this contractor is presently working on this site, a modification with Dunlop and Johnston is the logical and most expeditious option for addressing the requested modifications. It would cause unnecessary delays and potential mistakes if two general contractors are working on the same site. Therefore, it would not be in the best interests of the City to bid the fuel system.
The ordinance also authorizes the transfer of $48,604.22 between projects within the Safety Voted Bond Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008.
Emergency action is requested so that fuel monitoring can occur as quickly as possible, thereby ensuring that fuel is properly used.
Fiscal Impact: The cost of this contract was authorized by Ordinance No. 0854-2007, passed June 13, 2007, in the amount of $8,572,180.00. This modification is for $50,000.00, thereby increasing the total contract to $8,622,180.00. The Division of Fire will provide funding for this project through the Safety Voted Bond Fund.
Dunlop and Johnston, Inc. Contract Compliance Number 34-0191480, expiration date 04/26/2009.
Title
To authorize the Finance and Management Director to modify a contract with Dunlop and Johnston, Inc. for the installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue; to amend the 2008 Capital Improvement Budget; to authorize the City Auditor to transfer $48,605.03 between projects within the Safety Voted Bond Fund; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance No. 0577-2007, passed April 16, 2007, authorized the Finance and Management Director to contract with Dunlop and Johnston, Inc. for a New Fire Training Center at the Fire Complex at 3675 Parsons Avenue, and
WHEREAS, it is necessary to modify the original contract in order to install the Maximus Fuel System, and
WHEREAS, it is necessary to have such services in order to monitor the users and usage of fuel, and
WHEREAS, it is necessary to authorize the Finance and Management Director to modify said contract on behalf of the Office of Construction Management; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects wihin the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify the contract with Dunlop and Johnston, Inc. for installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue, so that fuel monitoring services may occur, saving money on fuel expenditures, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget is hereby amended as follows:
PUBLIC SAFETY
Project/Project#
CIB CIB Amount Revised
Fire Training Complex 340118-100000 (Carryover) $16,878 $65,482
Fire Facility Renovation 340103-100000 (Unvoted Debt) $935,000 $935,000
Fire Facility Renovation 340103-100000 (Carryover) $1,355,454 $1,306,850
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340103-100000Project Name - Fire Facility Renovation|OCA Code 644559|Amount $48,605.03
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340118-100000|Project Name -Fire Training Complex|OCA Code 644559|Amount $48,605.03
SECTION 3. That the Finance and Management Director is hereby authorized to modify the contract with Dunlop and Johnston, Inc. for installation of a Maximus Fuel System at the new Fire Training Center at the Parsons Avenue Complex, 3675 Parsons Avenue.
SECTION 4. That the expenditure of $50,00.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340118
OCA Code: 644559
Object Level 1: 03
Object Level 3: 6620
Amount: $50,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.