Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mull & Weithman Architects, Inc., in the amount of $16,108.00 for professional services (design and construction administration) due to scope revisions for the operational needs of the Division of Police for security fencing, a gate system, and building site security, to include an exit-entry sytem and exterior cameras, at 333 West Town Street to accommodate Precincts 8 and 16. Ordinance No. 0135-2006, passed February 15, 2006, authorized the architectural and engineering services in order to produce detailed plans for the renovation of 333 West Town Street. This ordinance will provide professional services for improved security and accommodations for the operational needs of Precincts 8 and 16.
Due to budget constraints, security fencing, an electronic gate, and other security upgrades were omitted from the original specifications; however, the Division of Police has deemed the security measures as necessary for safety and operational needs. Due to the fact that Mull & Weithman Architects provided the original professional services for this project, a modification with Mull & Weithman is the logical and most expeditious option for addressing the requested modifications. Selecting another architect at this point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to bid the professional services (design and construction administration).
EMERGENCY ACTION is requested for professional services (design and construction administration) due to the safety and operational needs for the Division of Police, thereby providing necessary safety services to City residents.
FISCAL IMPACT: The cost of this contract was authorized by Ordinance No. 0135-2006, passed February 15, 2006, in the amount of $19,900.00. It was modified by Ordinance 1547-2007, passed November 5, 2007, in the amount of $37,333.00. This modification is for $16,108.00, thereby increasing the total contract to $73,341.00. The Division of Police will provide funding for this project from the Safety Voted Bond Fund.
Mull & Weithman Architects, Inc. Contract Compliance Number 31-1635306, expiration date 03/03/2010.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional services at 333 West Town Street, Precincts 8 and 16 in the amount of $16,108.00 from the Safety Voted Bond Fund; to authorize the expenditure of $16,108.00 from the Safety Voted Bond Fund; and to declare an emergency. ($16,108.00)
Body
WHEREAS, Ordinance 0135-2006 passed February 15, 2006 authorized the Finance and Management Director to contract with Mull & Weithman for architectural and engineering services for the renovation of 333 West Town Street, and
WHEREAS, it is necessary to modify the contract with Mull & Weithman Architects, Inc. for professional services (design and construction administration) for safety and operational needs at 333 West Town Street, and
WHEREAS, it is necessary to accommodate Precincts 8 and 16, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify the contract with Mull & Weithman Architects, Inc., to provide necessary accommodations for safety and operational needs, thereby facilitating and preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase the contract with Mull & Weithman Architects, Inc. for professional services (design and construction administration) to accommodate safety and operational needs for Precincts 8 and 16, 333 West Town Street.
SECTION 2. That the expenditure of $16,108.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-01
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6681
Amount: $16,108.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.