City of Columbus - File #: 1140-2008

• File #: 1140-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2008
• In control: Utilities Committee
• On agenda: 7/21/2008
• Final action: 7/23/2008
• Title: To authorize the Director of Public Utilities to enter into an agreement with EMH&T to consolidate existing water tap information into a database; to authorize the appropriation, transfer, and expenditure of $519,840.20 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; to authorize the expenditure of $519,840.20 from the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2008 Capital Improvements Budget for the Division of Power and Water. ($519,840.20)

Date	Ver.	Action By	Action	Result
7/23/2008	1	CITY CLERK	Attest
7/22/2008	1	MAYOR	Signed
7/21/2008	1	Columbus City Council	Approved
7/21/2008	1	COUNCIL PRESIDENT	Signed
7/14/2008	1	Columbus City Council	Read for the First Time
7/1/2008	1	Utilities Drafter	Sent for Approval
7/1/2008	1	CITY ATTORNEY	Reviewed and Approved
7/1/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
7/1/2008	1	City Clerk's Office	Sent back for Clarification/Correction
7/1/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
6/30/2008	1	EBOCO Reviewer	Sent for Approval
6/30/2008	1	ODI DIRECTOR	Reviewed and Approved
6/30/2008	1	Utilities Drafter	Sent for Approval
6/30/2008	1	Auditor Reviewer	Reviewed and Approved
6/30/2008	1	CITY AUDITOR	Reviewed and Approved
6/27/2008	1	Utilities Drafter	Sent for Approval
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2008	1	Utilities Drafter	Sent for Approval
6/25/2008	1	Utilities Drafter	Sent for Approval
6/25/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
6/25/2008	1	Utilities Drafter	Sent for Approval
6/24/2008	1	Utilities Drafter	Sent for Approval
6/24/2008	1	Utilities Reviewer	Reviewed and Approved
6/24/2008	1	Utilities Drafter	Sent for Approval
6/24/2008	1	Utilities Reviewer	Reviewed and Approved
6/24/2008	1	Utilities Drafter	Sent for Approval
6/24/2008	1	Utilities Reviewer	Reviewed and Approved

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with EMH&T in the amount of $519,840.20, to consolidate existing water tap information into a database, for the Division of Power and Water.

This project will be divided into two phases, with Phase 2 being funded through a contract modification.

Phase 1 consists of consolidating three sets of detailed water service tap information currently stored as paper cards, scanned digital images, and WASIMS into a single information database solution.

Phase 2 will be completed under a contract modification and consists of reconciling the consolidated source of tap information into a final database. This phase will help update the Water and Sewer Information Management System (WASIMS). It will also include geocoding tap information in our GIS mapping We will not know what the cost of Phase 2 will be until Phase 1 services are complete and it can be determined how much data will need to be reconciled.

2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. experience of team, and 3. local workforce.

Requests for Proposals (RFP's) were received on March 14, 2008 from EMH&T and Unicon International. Intellinetics Inc. submitted a bid after the 4:00 closing time and was therefore rejected by the committee.

Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and EMH&T was the firm selected to perform the services for this project. Their Contract Compliance Number is 31-0685594 (expires 11/2/09, Majority). Additional information regarding both bidders, description of work, contract time frame and detaile...