Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with 2K General Company, in the amount of $110,000.00 for additional fencing, a gate system, and building and site security installations to accommodate operational needs for Precincts 8 and 16, 333 West Town Street. Ordinance No. 1737-2007, passed November 11, 2007, authorized various builidng renovations to prepare 333 West Town for Precincts 8 and 16. The renovations to 333 West Town Street allowed Precinct 16 to move from a leased property and Precinct 8 moved within its own boundary. This ordinance will provide improved security and accommodations for the operational needs of Precincts 8 and 16.
Due to budget constraints, fencing, a gate system, and security installations were omitted from the original specifications; however, the Division of Police has deemed the security measures as necessary safety and operational needs. Due to the fact that 2K General Company was awarded the original contract, a modification with 2K General Company is the logical and most expeditious option for addressing the security installations. Involving another general contractor at this point would lead to logistical problems and the liklihood of errors. Therefore, it would not be in the best interests of the City to bid the additional fencing, gate system, building, and site security installations.
EMERGENCY ACTION is requested to accommodate safety and operational needs for Precincts 8 and 16, thereby providing necessary safety services to City residents.
FISCAL IMPACT: The cost of this contract was authorized by Ordinance No. 1737-2007, passed on November 11, 2007, in the amount of $686,790.00. This modification is for $110,000.00, thereby increasing the total contract to $796,790.00. The Division of Police will provide funding for this project, from the Safety Voted Bond Fund.
2K General Company Compliance Number 31-1653018, Expiration 3/15/2009.
Title
To authorize the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with 2K General Company for renovations at 333 West Town Street; to authorize the expenditure of $110,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($110,000.00)
Body
WHEREAS, Ordinance No. 1737-2007, passed November 11, 2007, authorized the Finance and Management Director to contract with 2K General Company for renovations of the site at 333 West Town Street, and
WHEREAS, it is necessary to improve security and to accommodate operational needs at 333 West Town Street, and
WHEREAS, it is necessary to provide necessary safety service to City residents, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with 2K General Company, to accommodate operational needs for Precincts 8 and 16 providing necessary accommodations for safety and operational needs, thereby facilitating and preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract on behalf of the Office of Construction Management with 2K General Company for renovations at 333 West Town Street.
SECTION 2. That the expenditure of $110,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $110,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.