City of Columbus - File #: 1163-2008

• File #: 1163-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/26/2008
• In control: Finance & Economic Development Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Rental of Construction Equipment with Operator with Travco Construction Inc. and George J. Igel & Co., Inc., to authorize the expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT	Signed
6/30/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/27/2008	1	Finance - Purchasing Drafter	Sent for Approval
6/27/2008	1	EBOCO Reviewer	Reviewed and Approved
6/27/2008	1	ODI DIRECTOR	Reviewed and Approved
6/27/2008	1	Finance - Purchasing Drafter	Sent for Approval
6/27/2008	1	Auditor Reviewer	Reviewed and Approved
6/27/2008	1	CITY AUDITOR	Reviewed and Approved
6/27/2008	1	Finance - Purchasing Drafter	Sent for Approval
6/27/2008	1	CITY ATTORNEY	Reviewed and Approved
6/26/2008	1	Finance - Purchasing Drafter	Sent for Approval
6/26/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/26/2008	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Rental of Construction Equipment with Operator for Sewerage and Drainage. The term of the proposed option contract would be two (2) years through August 31, 2010 with the right to extend for two (2) additional years subject to mutual agreement by both parties. The Purchasing Office opened formal bids on May 15, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002854. Five (5) bids were solicited; Three (3) bids were received.

The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:

Travco Construction Inc. CC#710948514 (Expires 5-6-10)
George J. Igel & Co., Inc. CC#314214570 (Expires 6-28-09)
Total Estimated Annual Expenditure: $2,300,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Rental of Construction Equipment with Operator with Travco Construction Inc. and George J. Igel & Co., Inc., to authorize the expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 15, 2008 and selected the lowest, ...