Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract on behalf of the Office of Construction Management with Danbert, Inc., for the renovation of underground utilities for the 120 West Gay Street area. This project is necessary in order to install new underground duct banks in the public right of way and City-owned property encompassing the streets and sidewalks of Marconi Boulevard, Spring Street, Front Street, and West Gay Street. In addition, this ordinance authorizes the replacement of primary electrical and communications duct banks, a pull box system for a rework of utility services for the Division of Technology, manholes and vaults, and the installation of coax cable and fiber cable for the Transportation Division. The current configuration of the electrical feed down Ludlow alley and into City Hall does not meet code, is unsafe and needs to be remedied immediately. All of these renovations will allow for development of the site.
Formal bids were solicited and two companies submitted bids on June 20, 2008 as follows (1 Female*):
Danbert, Inc. $1,680,078.00
*BKC Group, Inc. $1,719,246.03
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Danbert, Inc.
EMERGENCY ACTION is requested to renovate underground utilities without delay, thereby allowing for development of the site.
Danbert, Inc. Contract Compliance Number 31-1029004, Expiration date 10/20/2008.
FISCAL IMPACT: The cost of this contract is $1,680,078.00. Funding is available from the Utilities Department, Technology Department, and Public Service Department.
Title
To authorize the Director of Finance and Management to enter into contract on behalf of the Office of Construction Management with Danbert, Inc. for the renovation of underground utilities for the 120 West Gay Street area, to authorize the expenditure of $1,680,078.00 and to declare an emergency. ($1,680,078.00)
Body
WHEREAS, it is necessary to accomplish the renovation of the underground utilities (Phase I) for 120 West Gay Street area, and
WHEREAS, said renovation will allow for site development, and
WHEREAS, Danbert, Inc. is the most responsive, responsible, and best bidder to complete the renovation of this room, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Danbert, Inc. for the renovation of underground utilities for the 120 West Gay Street area, thereby ensuring that necessary renovations are not delayed and development of the site is completed in a timely manner, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract on behalf of the Office of Construction Management with Danbert, Inc. for the renovation of underground utilities for the 120 West Gay Street area.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,257,706.40 within the Voted Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Division 60-07, Object Level One 06, Object Level Three 6621, as follows:
FROM:
Project No. | Project Name | OCA Code | change
670608 | Distribution System Improvements | 670608 | -$700,000.00
670060 | Morse Road Phase IV | 675207 | -$74,410.00
670794 | Customer Service Center | 553794 | -$20,000.00
670607 | Italian Village Substation | 670607 | -$5,824.27
670795 | PMIS | 553795 | -$20,000.00
670624 | Pine Hills | 670624 | -$40,757.58
670628 | Thurber Village | 670628 | -$31,679.36
670780 | Forrest Hills SL | 553780 | -$238,000.00
670003 | General Street Lighting Improvements | 675017 | -$127,035.19
TO:
Project No. | Project Name | OCA Code | change
553100 | 120 W. Gay St Underground Utilities Renovation| 553100 | +$1,257,706.40
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
670608-100000 | Distribution System Improvements | $900,911 | $200,911 | -$700,000.00
670060-100003 | Morse Road Phase IV | $150,000 | $75,590 | -$74,410
670794-100000 | Customer Service Center | $20,000 | 0 | -$20,000
670607-100000 | Italian Village Substation |$5,825 | 0 | -$5,825
670795-100000 | PMIS | $20,000 | 0 | -$20,000
670624-100000 | Pine Hills | $40,758 | 0 | -$40,758
670628-100000 | Thurber Village |$31,680 | 0 | -$31,680
670780-100000 | Forrest Hills SL | $238,000 | 0 | -$238,000
670003-100000 | General Street Lighting Improvements | $427,530| $300,494 | -$127,036
553100-100000 | 120 W. Gay St Underground Utilities Renovation| 0| $1,257,707 | +$1,257,709
SECTION 4. That the expenditure of $1,680,078.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 60-07
Fund: 553
Project: 553100 --120 West Gay St. Underground Utilities Renovation
OCA: 553100
Object Level 1: 06
Object Level 3: 6621
Amount: $1,257,706.40
Division: 59-09
Fund: 704
Project: 530086
OCA: 644385
Object Level 1: 06
Object Level 3: 6631
Amount: $185,984.63
Division: 47-02
Fund: 514
Sub-Fund: 002
Project: 470046
OCA: 470046
Object Level 1: 06
Object Level 3: 6621
Amount: $236,386.97
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.