City of Columbus - File #: 1182-2008

• File #: 1182-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/27/2008
• In control: Finance & Economic Development Committee
• On agenda: 7/14/2008
• Final action: 7/17/2008
• Title: To authorize the Finance and Management Director to increase and modify a contract on behalf of the Office of Construction Management with Harris Design Services for the renovation of 120 West Gay Street; to authorize the City Auditor to transfer $1,453,499.16 between projects within the Construction Management Capital Improvement Fund; to authorize the additional expenditure of $1,500,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,500,000.00)

Date	Ver.	Action By	Action	Result
7/17/2008	1	CITY CLERK	Attest
7/15/2008	1	MAYOR	Signed
7/14/2008	1	Columbus City Council	Approved	Pass
7/14/2008	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/7/2008	1	CITY ATTORNEY	Reviewed and Approved
7/7/2008	1	Finance Drafter	Sent to Clerk's Office for Council
7/3/2008	1	ODI DIRECTOR	Reviewed and Approved
7/3/2008	1	Finance Reviewer	Sent for Approval
7/2/2008	1	Auditor Reviewer	Reviewed and Approved
7/2/2008	1	CITY AUDITOR	Reviewed and Approved
7/2/2008	1	Finance Drafter	Sent for Approval
7/2/2008	1	EBOCO Reviewer	Reviewed and Approved
7/1/2008	1	Finance Reviewer	Reviewed and Approved
7/1/2008	1	Finance Reviewer	Reviewed and Approved
7/1/2008	1	FINANCE DIRECTOR	Reviewed and Approved
7/1/2008	1	Finance Drafter	Sent for Approval
6/30/2008	1	Finance Reviewer	Reviewed and Approved
6/27/2008	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify and increase a contract on behalf of the Office of Construction Management with Harris Design Services (Certified emerging MBE business), in the amount of $1,500,000.00 for professional services (design and construction administration) for the renovation of 120 West Gay Street, the former Police Headquarters building. This bulk of this modification is necessary due to two factors. The first relates to scope changes necessitated by regulations in the current building code. Modern building code requirements related to egress, safety systems, elevator and restroom capacity demanded changes in scope to ensure not only compliance with the code, but that the requisite, usable, square footage was available within the facility. The second factor is attributable to expedited additional architectural and engineering services to correct/address and incorporate unforeseen scope as related to 120 West Gay Street and 90 West Broad Street underground utilities renovations. The current configuration of the main electrical feed down Ludlow Alley and into City Hall does not meet code, is unsafe and needs to be remedied immediately. Ordinance 2213-2006, passed on December 13, 2006 authorized the master plan and design plans for the renovation of the former Police Headquarters building located at 120 West Gay Street. Upon completion of the renovations 120 West Gay Street, the Department of Human Resources, Income Tax Division, Civil Service Commission, Safety Director's Office, Purchasing Office, City Attorney's Office, and one additional agency to be determined will relocate to the building.

Due to the fact that Harris Design Services was awarded the original contract, a modification with Harris Design Services is the logical and most expeditious option for addressing the additional professional services. Involving another architect at this point would lead to logistica...