Explanation
BACKGROUND: This ordinance authorizes a planned modification of Contract EL-009335, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water. Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting, distribution facilities, and as may be required by Watershed Management. This planned modification provides funding to continue services through 2010.
Amount of additional funds to be expended: $140,000.00
Reasons additional goods/services could not be foreseen: The contract was established as a two-year contract through March 31, 2011. This is a planned modification necessary to provide funding for services required in 2010.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on January 7, 2009. The contract provides for services from April 1, 2009 through March 31, 2011.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 2/4/11
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $262,000.00 was budgeted within the 2010 Electricity Operating Budget and $40,000.00 was budgeted in the 2010 Water System Operating Budget for this service. This ordinance is contingent on the passage of the 2010 operating budget.
2008 encumbrances for this service: $295,000
2009 encumbrances for this service: $275,000
Title
To authorize the Director of Public Utilities to enter into a planned modification of an existing contract with Asplundh Tree Expert Co. for power line clearance services for the D...
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