City of Columbus - File #: 0138-2010

• File #: 0138-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/13/2010
• In control: Utilities Committee
• On agenda: 3/1/2010
• Final action: 3/4/2010
• Title: To authorize the Director of Public Utilities to enter into an agreement with Brown & Caldwell Ohio, LLC for an Enterprise Application Integration (EAI) for the Department of Public Utilities; to authorize the transfer of funds within the Sanitary Build America Bonds (B.A.B.s) Fund, the Stormwater Build America Bonds (B.A.B.s) Fund, and the Voted Street Lighting and Electricity Distribution Improvement Fund; to authorize the expenditures of $135,024.00 from the Water Build America Bonds Fund (B.A.B.s), $151,380.00 from the Sanitary Build America Bonds (B.A.B.s) Fund, $40,368.00 from the Stormwater Build America Bonds (B.A.B.s) Fund, and $21,228.00 from the Voted Street Lighting and Electricity Distribution Improvement Fund; and to amend the 2009 Capital Improvements Budget. ($348,000.00)

Date	Ver.	Action By	Action	Result
3/4/2010	1	CITY CLERK	Attest
3/2/2010	1	MAYOR	Signed
3/1/2010	1	Columbus City Council	Approved	Pass
3/1/2010	1	COUNCIL PRESIDENT	Signed
2/22/2010	1	Columbus City Council	Read for the First Time
2/10/2010	1	Utilities Drafter	Sent for Approval
2/10/2010	1	Finance Reviewer	Reviewed and Approved
2/10/2010	1	Utilities Drafter	Sent for Approval
2/10/2010	1	Auditor Reviewer	Reviewed and Approved
2/10/2010	1	CITY AUDITOR	Reviewed and Approved
2/10/2010	1	Utilities Drafter	Sent for Approval
2/10/2010	1	CITY ATTORNEY	Reviewed and Approved
2/10/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
2/1/2010	1	EBOCO Reviewer	Sent for Approval
2/1/2010	1	ODI DIRECTOR	Reviewed and Approved
2/1/2010	1	Utilities Drafter	Sent for Approval
1/27/2010	1	Finance Reviewer	Reviewed and Approved
1/27/2010	1	Finance Reviewer	Reviewed and Approved
1/27/2010	1	FINANCE DIRECTOR	Reviewed and Approved
1/27/2010	1	Utilities Drafter	Sent for Approval
1/27/2010	1	CITY AUDITOR	Reviewed and Approved
1/27/2010	1	CITY AUDITOR	Reviewed and Approved
1/27/2010	1	Utilities Drafter	Sent for Approval
1/26/2010	1	Utilities Reviewer	Reviewed and Approved
1/26/2010	1	Utilities Drafter	Sent for Approval
1/26/2010	1	Utilities Reviewer	Sent for Approval
1/26/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
1/26/2010	1	Utilities Drafter	Sent for Approval
1/20/2010	1	Utilities Reviewer	Reviewed and Approved
1/20/2010	1	Utilities Drafter	Sent for Approval
1/19/2010	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Brown & Caldwell Ohio, LLC in the amount of $348,000.00, for Enterprise Application Integration (EAI).

The Department of Public Utilities (DPU) currently supports a wide variety of electronic business support systems each serving customers throughout the divisions. Many of these programs have overlapping data, users, technical criteria, and purposes. The desired Enterprise Application Integration will identify the most effective approach to leverage existing systems which, along with potential new investment, will help DPU achieve an optimal level of operational efficiency and will provide a data management environment that will foster the development of new and innovative tools for business analysis and management.

2. MULTI-PHASE AGREEMENT: This work may be divided into two phases. The first phase shall include the study and recommendations for the EAI. The second phase shall implement the EAI. On approval of the DPU Steering Committee, and based on associated costs, the consultant may be authorized to implement selected instances of Enterprise Application Integration. EAI implementation authorized in Phase II shall be based on work completed and accepted in Phase I unless exceptions are approved by the Steering Committee. Phase II may be implemented either in whole, in selected instances or not implemented at the discretion of the Steering Committee

3. BID INFORMATION: The selection of the firm providing the system has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". The evaluation criteria for this contract included: 1. proposal quality, 2. proposal feasibility, 3. experience of team, 4. past performance, and 5. local workforce.

Requests for Proposals (RFP's) were received on June 1, 2009 from...