Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to renew an annual support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS). This GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2010 through April 14, 2011. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date. Also, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2010 Information Services Fund's budget and will cover the time period from April 15, 2010 through April 14, 2011 in the amount of $88,154.95. During the past three years the Department of Technology expended $74,210.42 (Ord. # 0280-2007) and $73,194.92 (Ord. # 0440-2008) and $81,724.96 (Ord. # 0606-2009) for renewal of annual software maintenance and support services. The current contract aggregate total, through this and prior renewals, is $683,048.65.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010 ...
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