Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and renew a contract with InsightETE, for maintenance and support for existing software, previously approved through Ordinance #1179-2007, and passed on December 10, 2007. The software is utilized as a monitoring tool for various other applications and has the capability to alert DoT staff to performance problems, thereby improving application management. The original software, licenses and maintenance support contract allowed for future renewal of software maintenance and support.
This ordinance will provide for payment of the annual maintenance and support, with the coverage period from April 8, 2010 through April 7, 2011, and for escrow of source code. Also, InsightETE Corporation is the holder of the source code for this software, of which the source code escrow is currently held with Huntington National Bank. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
As a first time purchase, and during fiscal year 2008, DoT expended $201,358.00 as the total cost to purchase the software, licenses and maintenance support, of which $23,950 (75% prorated) was the annual maintenance fee. The annual maintenance costs for the year 2009 was $37,251.67. Of which this cost covered a onetime fourteen month period to better align the service contract period in accordance with the passage of the City's budget. This modification and renewal is in the amount of $32,429.02, with a coverage period from April 8, 2010 through April 7, 2011. Funding for this coverage period is available within the Information Services Fund. The aggregate contract total, including this modification in the amount of $32,429.02 is $271,038.69. Within this aggregate total amount, $93,135.69 is the aggregate total associated with maintenance and support. Also, ...
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