City of Columbus - File #: 0210-2010

• File #: 0210-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/27/2010
• In control: Public Service & Transportation Committee
• On agenda: 2/22/2010
• Final action: 2/24/2010
• Title: To authorize the Director of Finance and Management to establish a purchase order with American Rock Salt Co. LLC, in the amount of $400,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $400,000.00 or so much thereof as may be needed from the Motor Vehicle License Tax Fund; and to declare an emergency. ($400,000.00)

Date	Ver.	Action By	Action	Result
2/24/2010	1	CITY CLERK	Attest
2/23/2010	1	MAYOR	Signed
2/22/2010	1	Columbus City Council	Approved	Pass
2/22/2010	1	COUNCIL PRESIDENT	Signed
2/10/2010	1	Auditor Reviewer	Reviewed and Approved
2/10/2010	1	CITY AUDITOR	Reviewed and Approved
2/10/2010	1	Service Drafter	Sent for Approval
2/10/2010	1	CITY ATTORNEY	Reviewed and Approved
2/10/2010	1	Service Drafter	Sent to Clerk's Office for Council
2/9/2010	1	Service Drafter	Sent for Approval
2/9/2010	1	SERVICE DIRECTOR	Reviewed and Approved
2/9/2010	1	Finance Reviewer	Reviewed and Approved
2/9/2010	1	Finance Reviewer	Reviewed and Approved
2/9/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2010	1	Service Drafter	Sent for Approval
2/8/2010	1	Service Reviewer	Reviewed and Approved
1/27/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. It is necessary to authorize the expenditure of $400,000 to ensure that the City has the ability to purchase additional quantities of salt for the remainder of the winter season. Division of Planning and Operation's leadership have requested this additional purchase capacity as a precaution, in case we encounter an above average number of snow and ice events for this 2009-2010 season. It is possible that this purchase order will not be used if weather patterns moderate.

This ordinance authorizes the expenditure of $400,000.00 and authorizes the Director of Finance and Management to establish a purchase order for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the existing citywide term contract(FL004418) with American Rock Salt in the amount of $400,000.00.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Rock Salt Co. LLC.

2. CONTRACT COMPLIANCE
American Rock Salt's contract compliance number is 161516458 and expires 8/25/11.

3. FISCAL IMPACT
This expense is budgeted and available within the Division of Planning and Operations fund 266, Motor Vehicle License Tax Fund.

4. EMERGENCY ACTION:
Emergency action is requested to assure an uninterrupted supply of this critical commodity.

Title
To authorize the Director of Finance and Management to establish a purchase order with American Rock Salt Co. LLC, in the amount of $400,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $400,000.00 or so much thereof as may be needed from the Motor Vehicle...