Explanation
Background:
The Purchasing Division solicited bids for various herbicides, pesticides and fertilizers for the Golf Division of the Recreation and Parks Department. Bids were received and opened by the Purchasing Division on January 7, 2010. It is the recommendation of the Golf Division to award the bid in the amount of $25,968.90 to Turfgrass, Inc., in accordance with the terms and conditions of formal bid SA003453. These chemicals are used to protect and enhance the course and greens on the City's seven (7) municipal courses, which are Airport, Mentel Memorial, Champions, Raymond Memorial, Turnberry, Walnut Hill, and Wilson Road.
The contract compliance number for Turfgrass is 38-1907448 and the contract compliance expires 02/18/2011.
There are many vendor purchase orders, legislated and not legislated, that make up the total chemical program expenditures. This legislation represents only one of three vendors this year with an award over the $20,000 legislation limit; currently there are five other vendors with awards under this limit.
Fiscal Impact:
$25,968.90 is required and budgeted in the Golf Course Operations Fund to meet this financial obligation:
Golf Operating Fund / Dept:51-03 / Fund: 284 / OCA Code: 516005 / Object Level 3:2209 / Amount: $25,968.90.
$225,000 was submitted for chemicals in the 2010 budget and approximately a total of $156,500 was spent for the 2009 chemical program.
In 2009, Ordinance #0134-2009; passed 2-23-09; in the amount of $98,225.39 to Helena Chemical Company.
This ordinance is submitted as an emergency in order to assure delivery of the chemicals by early spring of 2010.
Title
To authorize and direct the Finance Director to enter into contract with Turfgrass, Inc. for the purchase of various herbicides, fertilizers and pesticides for the Golf Division of the Recreation and Parks Department; to authorize the expenditure of $25,968.90 from the Golf Operating Fund; and to declare ...
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