City of Columbus - File #: 0238-2010

• File #: 0238-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/1/2010
• In control: Administration Committee
• On agenda: 3/29/2010
• Final action: 3/31/2010
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $176,768.20 from the Department of Technology's Information Services Fund. ($176,768.20)

Date	Ver.	Action By	Action	Result
3/31/2010	1	CITY CLERK	Attest
3/30/2010	1	MAYOR	Signed
3/29/2010	1	Columbus City Council	Approved	Pass
3/29/2010	1	COUNCIL PRESIDENT	Signed
3/8/2010	1	Columbus City Council	Read for the First Time
2/25/2010	1	CITY ATTORNEY	Reviewed and Approved
2/25/2010	1	Technology Drafter	Sent to Clerk's Office for Council
2/24/2010	1	FINANCE DIRECTOR	Reviewed and Approved
2/24/2010	1	Technology Drafter	Sent for Approval
2/24/2010	1	Auditor Reviewer	Reviewed and Approved
2/24/2010	1	CITY AUDITOR	Reviewed and Approved
2/24/2010	1	Technology Drafter	Sent for Approval
2/23/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/22/2010	1	Finance Reviewer	Reviewed and Approved
2/22/2010	1	Finance Reviewer	Reviewed and Approved
2/18/2010	1	ODI DIRECTOR	Reviewed and Approved
2/18/2010	1	Technology Drafter	Sent for Approval
2/17/2010	1	EBOCO Reviewer	Sent for Approval
2/12/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/12/2010	1	Technology Drafter	Sent for Approval
2/11/2010	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI) utilizing a State Contract - #0A07004-2, expires 6/30/2010, authorized for the City's use by Ordinance No. 582-87. This purchase will allow the Department of Technology to provide software and support for Microsoft applications related to the PC Replacement Project for the Department of Public Utilities.

The Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the PC Replacement Project for the Department of Public Utilities. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus. The associated coverage period is a three (3) year term ending 09/30/2012.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


Fiscal Impact:

Last year (2009), The Department of Technology expended $79,830.80 for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) and $290,731.00 for the renewal Microsoft (MS) Licenses with Software Assurance (SA) for a total of $370,561.80 from Software House International Inc. (SHI). The cost associated with this legislation is $176,768.20, with a three (3) year coverage period term ending 09/30/2012. The current aggregate contract total including this purchase is $547,330.00. Funds totaling $176,768.20 for this purchase were budgeted and are available wit...