Explanation
BACKGROUND: For the option to purchase Sludge Sampler System Parts on an as needed basis by the Division of Sewerage and Drainage to maintain and repair the City's Sludge Samplers used in monitoring sludge in the Jackson Pike and Southerly Wastewater Treatment Plants. The term of the proposed option contract will be through March 31, 2011 with the option to extend this contract for One (1) additional year. The Purchasing Office opened formal bids on January 14, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003450). Twenty One (21) Bids were solicited. One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Sentry Equipment Corp CC#390343280 (expires 1-29-2012 )
Total Estimated Annual Expenditure: $35,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Sludge Sampler System Parts on an as needed basis with Sentry Equipment Corp. to authorize the expenditure of One (1) dollar to establish the contracts from the Mail, Print Services and UTC Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids January 14, 2010 and selected the lowest...
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