Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Polychem System Parts for the Division of Sewerage and Drainage, the sole user. The parts will be used in primary sludge clarifiers 5 and 6 at the Jackson Pike Wastewater Treatment Plant. The term of the proposed option contract is two (2) years, expiring March 31, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened bids on January 28, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003462). Seventy-one (71) bids were solicited: (M1A-0, F1-2, MBR-3). One bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Polychem Systems, Division of Brentwood Industries, MAJ, CC# 23-1658487 expires 1/22/2012, All Items, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Polychem System Parts with Polychem Systems, Division of Brentwood Industries, and to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 28, 2010 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS...
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