Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a full service custodial services contract with Mid-American Cleaning Contractors for the Police Academy at 1000 North Hague Avenue. The contract is for the period March 1, 2010 to February 28, 2011.
Formal bids were solicited on December 23, 2009 and eight companies submitted bids on January 6, 2010 as follows (1 MBE*, 1 MBR^, 0 FBE)
AA Janitorial $168,189.00
D & D Cleaning $175,297.31
Mid-American Cleaning Contractors $176,956.00
Aetna Building Maintenance, Inc. $187,633.00
K&M Kleening Service $189,615.99
*Dove Building Services, Inc. $183,600.00
^JaniKing $205,623.85
Bonus Building Care $320,782.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Mid-American Cleaning Contractors. AA Janitorial and D & D Cleaning were both deemed non-responsive due to incomplete bid packages.
This ordinance also waives the competitive bidding process of the Columbus City Codes. During the evaluation process it was discovered that the responsible wage health insurance language in the bid was confusing because the language within the bid specifications was inconsistent with City Code and several sections within the bid document were inconsistent with each other. During the evaluation process each bidder was asked to clarify their bid with respect to health insurance. No bidder received an advantage because of this need, and no bidder required a price adjustment to their bid. In light of the confusing health care language and the necessity of a clarifying communication with bidders after the bids were received it was suggested by the City Attorney's Office that the competitive bidding provisions of City Code should be waived.
Emergency action is requested to ensure custodial services cont...
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