City of Columbus - File #: 0401-2010

• File #: 0401-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/2/2010
• In control: Public Service & Transportation Committee
• On agenda: 3/29/2010
• Final action: 3/31/2010
• Title: To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of pavement marking materials per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $360,162.50 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($360,162.50)

Date	Ver.	Action By	Action	Result
3/31/2010	1	CITY CLERK	Attest
3/30/2010	1	MAYOR	Signed
3/29/2010	1	Columbus City Council	Approved	Pass
3/29/2010	1	COUNCIL PRESIDENT	Signed
3/19/2010	1	Service Drafter	Sent to Clerk's Office for Council
3/18/2010	1	City Clerk's Office	Sent back for Clarification/Correction
3/16/2010	1	Auditor Reviewer	Reviewed and Approved
3/16/2010	1	CITY AUDITOR	Reviewed and Approved
3/16/2010	1	Service Drafter	Sent for Approval
3/16/2010	1	CITY ATTORNEY	Reviewed and Approved
3/16/2010	1	Service Drafter	Sent to Clerk's Office for Council
3/15/2010	1	Service Drafter	Sent for Approval
3/12/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/12/2010	1	FINANCE DIRECTOR	Reviewed and Approved
3/11/2010	1	Finance Reviewer	Reviewed and Approved
3/11/2010	1	Finance Reviewer	Reviewed and Approved
3/10/2010	1	SERVICE DIRECTOR	Reviewed and Approved
3/2/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND

The Division of Planning and Operations is responsible for pavement markings such as turn arrows and lane separation throughout the City to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of pavement marking materials in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for these pavement marking materials per the terms and conditions of these universal term contracts. A listing of the commodities, Vendors, UTCs and dollar amounts is attached to this ordinance. The total cost of the commodities needed totals $360,162.50.

This ordinance authorizes the purchases per the existing UTC contracts to meet the Division's anticipated needs for this year for pavement marking materials in the amount of $360,162.50.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ennis Paint Inc., Sherwin Williams Company, Potter Industries Inc., and Flint Trading Inc.

2. CONTRACT COMPLIANCE
Ennis Paint Inc.'s contract compliance #752657523 and expires: 4/1/2011
Sherwin Williams Company's contract compliance # 340526850 and expires: 8/19/2010
Potter Industries Inc.'s contract compliance # 221933307 and expires: 6/3/2011
Flint Trading Inc.'s contract compliance # 561736552 and expires: 7/22/2010

3. FISCAL IMPACT:
Funding for these commodities exists in the Streets and Highways G.O. Bonds Fund due to the cancellations of encumbrances from completed projects.

4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed pavement marking commodities as soon as possible to provide sufficient supply to meet the Division's schedules at the earliest possible time for the safety of the travelling public.

Title
To authorize the Director of Finance and Management to establish purchase orders wi...