Explanation
This ordinance will enable the Director of Columbus Recreation and Parks (CRPD) to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events for the Jazz and Rib Fest to be held July 23, 24 and 25, 2010, and for other events as needed. Services include all details pertaining to artist booking, advance performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000.00 and Certificate of Insurance as required by the City.
Compensation to Class Acts Columbus will be $7,500 and 10 percent of the artists' contract fees as payment for these services with total payment not to exceed $20,000. Payment will be made to Class Acts Columbus upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of the competitive bidding provisions of the Columbus City Code to enter into a contract with Class Acts Columbus, Inc.
The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678 and they are contract compliant through March 11, 2011.
Emergency action is requested in order to obtain commitments from entertainers, secure major programmatic elements and process contracts for performances beginning in July 2010.
Fiscal Impact:
A total of $125,000.00 is required to meet the financial obligation of this agreement as follows. Hotel/Motel funds are contingent upon City Council's approval of the Hotel/Motel Tax ordinance::
Project Title Fund No. ...
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