Explanation
BACKGROUND: For the option to purchase Firefighter Boots for the Fire Division in order to help ensure the safety of Firefighters performing various duties on the job. Through a Request for Information issued last year, the Fire Division determined the 3 types of boots that best met their needs. These particular boots were then specified on a solicitation so competitive bids could be obtained.
The term of the proposed option contracts would be two (2) years, with the option to extend the contract for one additional one-year period. The Contracts are through March 31, 2012. The Purchasing Office opened formal bids on February 11, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003476. Seventy-four (74) bids were solicited (MBR: 2; F1: 1). Five (5) bids were received. Pro Protection Group was numeric low bidder on item 1. Fire House was numeric low bidder on item 2. Warren Fire was numeric low bidder on item 3, but after applying the local vendor credit, Pro Protection Group became the low bidder.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Pro Protection Group, LLC dba Phoenix Safety, CC#412241348 (Expires February 24, 2012), $1.00, Items 1 and 3.
The Fire House, CC#310953722 (Expires April 5, 2010), $1.00, Item 2.
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to e...
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